Operations Administration Assistant - Ossett, United Kingdom - The Disabilities Trust

The Disabilities Trust

Verified Company

Ossett, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Operations

Administrator Assistant
Leeds

Salary:
£ 21,525

Hours:
Flexible working hours available

Why join us?

The Disabilities Trust is a leading UK charity that works alongside people with an acquired brain injury, autism, and learning or physical disabilities to help them live as independently as possible. Our teams across the UK support people to move forward with their lives. It's a special feeling to share their individual journeys and play a part in the progress they make. Our employees are incredibly passionate about the jobs they do - you'll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

About the role:

To provide varied administrative support so that colleagues are assisted to deliver services to the public. To contribute to meeting team priorities and ensure confidentiality and other controls are maintained. To carry out discreet pieces of work as required.

You will have previous experience working within an administrative environment, whereby you have had to effectively manage multiple priorities.

Due to the nature of the role you will need to have sound system skills and consider yourself IT proficient particularly with Microsoft office packages such as Word, Excel Outlook and Teams You should be motivated to seek new knowledge and share in our ethos of continuous improvement.

Main duties will include:

Answer calls and pass on messages promptly and accurately.
Provide support to the Executive Assistant, Director of Operations, Executive Director of Service Delivery and Regional Managers as required, including diary management, travel planning, arranging, supporting events, arranging and servicing meetings.
Maintain electronic filing system and file management using Teams.
Prepare Agendas, minute, produce and distribute accurate records of meetings e.g. team and departmental meetings on a regular basis.
Produce correspondence and reports from written documents and other sources, including research and analysis as appropriate.
Accurately input data into computerised departmental systems, databases and spreadsheets and process, retrieve, analyse and cleanse data as necessary.
Contribute to wider organisational change through support to project work.
Liaise with departmental staff, clients and external contacts as appropriate, sharing information as directed and ensuring procedures are properly followed.
Attend staff meetings, supervision and training as required, including participation in the annual performance development review scheme.
Administer transactional financial processes, including payment cards for ordering goods and service, expense and credit card returns, processing invoices and raising purchase orders via internal systems.
Undertake available training opportunities identified through appraisal and supervision and show a commitment to continuous development, to maximise your potential and ensure the efficient and effective delivery of the Trust's services.
Undertake any other tasks commensurate with the grading of the post, as required by the manager/supervisor, ensuring that all duties undertaken are done so in accordance with departmental policies, practices, procedures and standards.

Skills/Experience required:

Previous experience of setting up and maintaining office systems
Previous experience of using and setting up Databases
Experience of supervising staff and delegating tasks
Excellent IT skills using Microsoft Office, in particular Word, Excel and Outlook
Excellent communication skills, both oral and written
Excellent organisational skills and the ability to prioritise workload
Excellent numerical skills
Experience of working within an environment requiring confidentiality
Previous experience of marketing
Previous experience of recruiting staff

Rewards:

You can look forward to excellent benefits, including handy discounts on many brands and services.

A competitive salary of £21,525 per annum
33 days annual leave inclusive of bank holidays
Excellent training and support
Nationwide employee staff discounts incl. eating out and shopping
Group life assurance
Long service and staff awards
Blue Light Card: provides those in the NHS, emergency services, social care sector and armed forces with discounts online and instore

We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals.

The Disabilities Trust are a Disability Confident Employer.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.

The Disabilities Trust is committed to promoting a diverse and inclusive organisation. It's a place where we recognise, celebrate and live o