Office Admin Executive - London, United Kingdom - marshmallow

marshmallow

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our mission:

Definitely not a sweet shop.

We're the tech company making insurance more accessible and more affordable for as many people as possible.

We're proud of our journey so far. We've helped hundreds of thousands of customers get fairer cover, all while polishing a 4.6 star Trustpilot score. But we're just getting started.

Over the next 2 years, we're planning to help even more people by launching products and services across different sectors and countries

If you're looking for a challenge, our next chapter is set to be an exciting one

How we work:

We've created a culture of trust which allows us to work autonomously without fear of failure, to challenge decisions, and be heard.

It empowers us to drive our own careers and to move at unparalleled speed. And because we're treading new ground, we're all mastering new skills along the way.

Explore our Culture Handbook to find out more about life at Marshmallow, or read our blog

What you'll be doing:

Be responsible for organising and overseeing all administrative activities that ensure the smooth running of the London office to give everyone at Marshmallow the most productive, innovative and engaging workplace possible
Be a stakeholder in our company culture in the office environment; working closely with the rest of the People Team and our Tech Ops Team
Be responsible for Health & Safety, Fire Safety, and Security and develop our processes for compliance in these areas
Working within the budget, monitoring spend, keeping on top of office ordering
Manage the office; upkeep, kitchens, meeting rooms, catering, etc with the support of our Day Porter
Liaise with the landlord, building management, security, etc as required
Manage relationships with suppliers, including partnering with Finance on a budget for ongoing office costs
Partner with the people team to support onboarding new employees into the organisation be front of house and guide new employees on their first day with tours of the office and teams
Greet guests and liaise with building reception to ensure everyone has the access they need
Own all things social; we love getting together and you'll be running point on organising and arranging social activities and companywide meetings in and out of the office

Who you are:

Adaptable by nature with a strong desire to work in a fastpaced, dynamic environment
Positive and proactive, using initiative to find solutions
A selfstarter who can work autonomously with a strong sense of responsibility
Attention to detail is second to none
High standards; passionate about delivering a great experience
Highly professional and charismatic with excellent interpersonal skills
Able to delegate and collaborate with superb organisation and prioritisation skills

What we're looking for from you:

Experience working front of house
this could be in an office environment or in hospitality
Office facilities experience or exposure this could be as an office coordinator, office manager or EA

Perks of the job:

-
Flexible working: Spend 4 days a week (Monday

Friday) with your team in our new collaborative London office, and own your own working hours. The rest is up to you.
If this arrangement doesn't work, don't let it hold you back. We're always open to making reasonable adjustments if this is a barrier to you in any way. Let us know and we'll talk about our options.

-
Flexible benefits budget - £50 per month to spend on a Ben Mastercard meaning you get your own benefits budget to spend on things _you w_ant. Whether that's subscriptions, night classes (puppy yoga, anyone?), the big shop or a forest of houseplants. Pretty much anything goes.
-
Learning and development - Personal budgets for books and training courses to help you grow in your role. Plus 2 days a year - on us - to further your skillset
-
Mental wellbeing support - Access therapy and mental health sessions through Oliva
-
Equity

Get options in Marshmallow as part of your offer, and have a real stake in the company's success

-
Private health care

Enjoy all the benefits Vitality has to offer, including reduced gym memberships and discounts on smartwatches

-
Medical cash plan - To help you with the costs of dental, optical and physio (plus more)
-
Tech scheme - Get the latest tech for less

Plus all the rest; 33 days holiday (including bank holidays), pension, cycle to work scheme, monthly team socials and company-wide socials every month

Our process:

We break it up into 3 stages:

Initial call with Ellie our HQ TA Partner (25 mins)
A skillbased interview where you will discuss your previous experience with Alice from the People Team team (1 hour)
A culture interview with Caroline Gillard to check that your work style fits our processes and values (1 hour)

Background checks:

To meet our regulatory obligations as an FCA-authorised financial services