Operations Administrator - London, United Kingdom - Hunter Merrifield

Hunter Merrifield

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Merrifield Consultants are thrilled to partner with one of the UK's professional bodies for science which has a worldwide membership of over 12,000.

We are looking for a proactive, energetic and well-organised
Operations Administrator to support the Director of Finance and Operations (DFO) in the administration and running of the professional body for science.

Job Title:
Operations Administrator

Salary:
£30,000 per annum plus benefits

Location:
Hybrid - 3 days minimum requiredonsite (Central London) and 2 days working from home Contract: Permanent, Full-time

MAJOR ACCOUNTABILITIES - Operations Administrator
HR Administration

To undertake HR administration for core employee lifecycle processes
Recruitment administration processes
Prepare contracts of employment and offers letters (these will be templates, you will not be expected to write contracts)
Obtain and complete references and right to work checks
Maintain recruitment files in line with GDPR retention practices
Administer the starter, leaver and staff change processes, ensuring relevant departments are notified of staff movements
To act as first point of contact for all queries relating to HR
Be the lead point of contact with the outsourced payroll bureau, providing them monthly changes and checking reports before authorising payment

Operations Administrations

Assist in general administration duties across the GSL, and in support of the Director of Finance and Operations, where required
Dealing with cyclical and ad hoc data reporting and requests for information
Taking minutes of meetings as required
Answering administrative level queries

Project Work

Support with the transition to an outsourced payroll bureau
Support with the transition to a new HR online system
Lead on the scanning and digitisation of all paper records

General

Actively promote the core values of the Society whilst working towards achieving the strategic objectives of the Charity, with a particular focus on the impact of HR Operational requirements.
Promote equality of opportunity, diversity, and inclusiveness in everything you do, so that our services are fair, transparent, and consistent, and policies and processes are applied without prejudgement or discrimination to all internal and external stakeholders.
To carry out all duties in a safe and proper manner in accordance with the charities Health and Safety Policy.

PERSON SPECIFICATION - Operations Administrator

Proactive, selfstarter keen to learn, develop and improve all facets of the operations function
Excellent attention to detail and an ability to work accurately at pace when managing large volume administrative tasks
Excellent communication and interpersonal skills
Excellent organisational skills
Ability to maintain confidentiality within CIPD confidentiality code of conduct
A flexible and collaborative approach to team working
Selfmotivated selfstarter, able to work autonomously with minimum supervision
Proactive with the ability to manage activities, on an ongoing basis
Highly organised with excellent planning skills and an ability to meet tight deadlines