Administrative Assistant - Woking, United Kingdom - WGC Anaesthetic Partnership

Description

Confident and friendly individual required to join the private practice office for a Partnership of Anaesthetic Consultants. The role is based in Woking, within a small friendly team to ensure the smooth running of the Practice.

The main duties of the role include:

• Collating and processing billing to raise accurate and timely invoices, using in-house software
• Reconciliation of payments received to bank account
• Issuing patient shortfall payments and reimbursement statements as applicable
• Managing aged debt, chasing shortfalls and unpaid invoices with insurers, hospitals and patients.
• Processing consultant statements to partners to facilitate monthly additional payments
• Provide finance support to Board, Treasurer and Partnership Accountant
• Preparing office staff monthly hours for payroll submission
• Liaison with Patients, Medical Secretaries, Hospital teams and Consultants, majority by phone
• Using inhouse software to process booking forms, create estimates and maintain patient records
• Preparation of an accurate and detailed weekly rota for distribution
• Timely distribution of confidential medical records for anaesthetic review and chasing follow up information if required and preparation of invoices to hospitals for reimbursement
• Other finance and administrative tasks required to support the practice
• Strong work ethic with a flexible and positive cando attitude
• Excellent communication skills
• High accuracy and attention to detail
• Experience of maintaining clear & concise records and handling confidential records
• Ability to meet deadlines
• Proficient at building positive relationships and coordinating with other teams.
• Previous experience of working within a small team environment
• Good computer skills with proficiency in Microsoft packages, essentially Outlook, Word and Excel

Part-time, Permanent on-site, minimum 6 month satisfactory probation period

For this role it is NOT currently possible to work remotely

Working a min 22.5hrs per week, across 3 days and possibility of increasing to 30hrs over 4 days.

Salary:
£15 per hour


Application Deadline:
Sunday 13th August 2023
8 hour shift (30 min lunch break); Office hours are 8:30 am to 4:30 pm with some flexibility possible; Monday to Friday; No weekends


Benefits:

Casual dress; Company pension; Discounted food; Free on-site parking


Job Types:
Part-time, Permanent

Part-time hours: 22.5 per week


Salary:
£15.00 per hour


Benefits:

• Casual dress
• Company pension
• Discounted or free food
• Onsite parking

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

COVID-19 considerations:
Our Covid protocols are in line with a healthcare establishment and currently include regular testing


Ability to commute/relocate:

• Woking, GU21 4BY: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 2 years (required)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location:
In person

Application deadline: 13/08/2023