Personal Assistant - Bristol, United Kingdom - First Bus

First Bus

Verified Company

Bristol, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Personal Assistant (PA)

Department:
Administration

Location:
Bristol & Avon

This role is to cover maternity leave for 14 months.

Basic Purpose of Role

Provide a high quality customer focussed PA and secretarial support to the Company's Management Team. To inspire each other with a 'can do' attitude and to build strong teams in order to deliver consistently great service everyday, delighting and exceeding customer expectations.

Main Duties

To provide an exemplary PA/secretarial support to the board, which will include:
Typing
Photocopying and despatching outgoing correspondence
Managing diary schedule
Record and pass on messages accurately
Arranging internal and external meetings and preparing necessary documentation
Arranging travel and accommodation
Compilation of expense claim forms
Maintenance of filing system
Greeting visitors
Minute and note taking

Special Working Conditions

May be a requirement to work additional hours as necessary.
To work on a flexible basis if required.

Company Responsibilities

To undertake any additional duties at the request of your line manager deemed to be within your competency.
To adhere to all FirstGroup policies and procedures.
To undertake any training and development activities at the request of your line manager.
To take care of your own safety and the safety of others at all times by complying with the Injury Prevention Principles and UK Bus Health & Safety Policy at all times.
Represent the company in a professional manner at all times.

Values
The company expects all employees to adhere the company's Values and Behaviours.

Dedicated to Safety
Committed to Customers
Build Strong Team
Inspire Great Performance
Engage and Empower

Skills, Experience and Qualifications Required

Computer literacy (all MS packages)
PA experience
Interpersonal skills
Organisational skills
Attention to detail
Integrity
Confidentiality
Time Management
Customer focused
Common sense approach
Self motivated
Friendly and helpful
Flexible
Excellent telephone manner

Performance Measures

Quality of work
Speed of response
Accuracy

Rewards & Benefits

Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support
We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
Cycle to work scheme
25 days' holiday + bank holidays
Pension scheme and chance to buy discounted First Group shares
Enhanced maternity / paternity pay
Flexible

working

We put a big focus on physical and mental wellbeing at First Bus. We recognise that anyone can be affected by the stresses and strain of work, or life outside it. You'll find a range of health-promotion initiatives, and you will have 24/7 access to our confidential Employee Assistance Programme.