Events Co-ordinator - Vauxhall, United Kingdom - Arrhythmia Alliance

Arrhythmia Alliance
Arrhythmia Alliance
Verified Company
Vauxhall, United Kingdom

1 hour ago

Tom O´Connor

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Tom O´Connor

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Description
Job description


Title:
Events Co-ordinator


Reports to:
Senior Projects & Events Administrator


Based:
Remotely - But able to travel as and when required to Regional Meetings and Events


Job Purpose:
Responsible for assisting the Events Manager and Charity with the organisation of events, campaigns, projects & communications


Main purpose of job:


  • Support and initiate a range of events, campaigns and projects whether facilitated by or supported by the charity and its affiliates
  • Provide and ensure a highlevel service throughout the planning, execution, and evaluation of the charity's involvement
  • Recognise opportunities to maximize revenue and presence
  • Supports and acts on behalf of the Events Manager in his/her absence
  • Act as first point of contact to stakeholders linked to meetings, campaigns, projects and events you are in charge of facilitating

Main duties and responsibilities:


Operations

  • To manage events allocated to you.
  • Responsible for the development of event programme planning from start to end.
  • Assist with the administration of other events, projects or campaigns.
  • Negotiating with suppliers to ensure events details are translated effectively into accurate booking details and promotional material.
  • To assist managing budgets for events, ensuring events are run cost effectively
  • Working with internal teams to facilitate specific services for the events.
  • Working with specific procedures and systems and liaising with different internal departments and external contacts to ensure that all administration and planning for the events are completed in a timely manner
  • Represent the Organisation at appropriate events and contribute to the development and delivery of events, as required.

Communications

  • Work closely with both the Events Team and Communications Team to ensure all events, projects and campaigns are promoted efficiently to the target audience; includes website updates along with researching and sourcing appropriate promotional event resources
  • Prepare marketing communications promoting the event in conjunction with Events Manager, for all projects or campaigns and create copy for passing to Communications Team for advertising
  • Appropriately manage and respond to enquiries relating to all aspects of work
  • Maintain good working interdepartmental relationships; includes sharing information and providing support
  • Represent the charity at events and promote the directive of the charity
  • Where required, present during meetings on the charity's existing and future projects
  • Use agreed tools and metrics to review and assist with the evaluation of projects and events
  • Support charity initiatives, projects, campaigns and events
  • Seek to raise the profile and increase awareness of the charity at all opportunities
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