Studio Assistant/receptionist - London, United Kingdom - IDA RECRUITMENT LTD

IDA RECRUITMENT LTD
IDA RECRUITMENT LTD
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Studio Assistant/receptionist - £23,000 - £25,000
A wonderful opportunity to join this Award-winning Architecture Practice as their
Studio Assistant/Receptionist in Farringdon. This is a Monday to Friday office-based position.

08:30 - 5:30 (40 hours per week)

Your responsibilities are varied and include reception and administrative duties including:
Providing administration support, as directed by line manager and others in the admin team

Covering reception duties at lunchtime and morning/afternoon breaks

Operating the switchboard, meeting, and greeting visitors

Sorting/franking/distributing post and sorting deliveries

Booking meeting rooms and keeping the hospitality assistant up to date with meeting bookings

Organising couriers/passenger cars

Organising and running new staff inductions in basic studio processes

Managing and updating the main client database

Assisting the marketing team on client updates ahead of large events

Assisting with in-house and external staff events

Organising celebration/leaving cards and collections and gifts as instructed

Assisting Team Coordinators with frequent travel bookings, including collecting train tickets

Issuing invoices/credit notes to clients to support the Senior Team Coordinator and the team

Assisting with cover of Team Coordinator workloads in times of annual leave/unexpected absence

Maintaining and keep up-to-date the record and details of projects to be photographed

Collecting filing from all Team Coordinators and sort according to the company procedures

Filing digital/paper documents into the relevant files

Assist with digital/hard copy archiving within the studio

Assist with organising team events

Taking a proactive and managerial approach to maintaining a tidy environment, ensuring empty desks and communal areas and surfaces are kept clear

Watering plants

A wonderful opportunity to use your customer facing experience and develop within this friendly and inclusive team

Immediate start available
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