Accounts Team Member - Hazel Grove, United Kingdom - Aaron Engineering Group Ltd

Description

Outline of job description

Aaron Engineering Group is a rapidly growing organisation (upwards of 40% PA) and consists of Aaron Access, Aaron Rail and Aaron HV.

We supply, install and offer reactive call outs to clients including Network Rail, Kwik Fit, Mitie ect. we install automatic gates, access control, cctv, security bollards, roller shutters ect. we have a team of 24 engineers based accross the UK delivering an average of 350 jobs a month. We also supply contingent labour to the rail sector in the north of England.

You'll be joining a business that thrives on achieving results that benefit people and communities, and offers you incredible opportunities to learn, grow, develop and take your career in the direction you want.

Interested in joining Aaron Engineering Group?

Your new role:
Job title
Accounts Clerk
Department/Section
Finance

Main purposes of job

• Looking after purchase ledger for two companies. Purchase invoice processing, obtaining authorisation, reconciling supplier statements and promoting to pay. Dealing with supplier queries.
• Looking after
  Sales Ledgerfor one company. Credit Control for collecting cash and placing customers on stop and or escalating for legal enforcement.
• Company credit card (for multiple people) processing including reconciling to receipts and flagging any gaps.
• Uploading invoices and maintaining invoice discounting portal including reconciliations and liaising with the provider.
• General bookkeeping including company bank account postings.
• General accounts duties
• Provide holiday/sickness cover within the department
• Management reports for Board pack (Sales vs Debt etc) -
  Excelbased.
• Managing Petty Cash
• Incoming Post
• Taking Creditcard payment for domestic customers (fairly limited)
• Raising proforma invoices for domestic customers (higher value jobs)

Key tasks

• Collecting, processing and coding up all purchase invoices on to sage 50.
• Ensuring correct CIS treatment and

Domestic Reverse Charge VAT where applicable for Sales and Purchases.

• Pushing sales invoices through Sage and out to the customer after checking/quality control. (Sales invoices raised in separate system by operations team).
• Answer Finance office phone and deal with phone calls in relation to purchase / sales ledger and company credit card / misc calls.
• Reconciling supplier accounts to statements monthly and handling payment lists.
• Issue monthly statements to relevant customers and chase for payment where necessary including escalation.
• Ensuring purchase invoices are authorised and processed and correctly coded on

Sage 50and passed for payment.

• General bookkeeping including bank and some balance sheet reconciliations.
• Send Weekly debtors and creditors report out to senior management team.

Key results/objectives

• Ensure Accurate purchase ledger and enable on time payment to suppliers ensuring that key supplies are never on stop
• Ensure that accounts system is kept up to date.
• Exercise good credit control and flag up any collection issues.
• Ensure that Sales ledger per sage and Sales ledger per invoice discounting facility match.
• Be willing to assist in general duties of the accounts department.

Responsible for No Direct Reports staff/equipment
Reporting toMatthew Clowery - Financial Director
Chris Cunningham - Managing Director (Access)

Dave Barnett - Managing Director (Rail)


Person Specification

Criteria

• Qualifications_

Formal Accountancy Qualification AAT/CAT

• Desirable

Formal or demonstrable
Excelknowledge

• Essential

Skills/competencies
Very good
ExcelSkills (Vloookup and above)

• Essential

Good oral and written communication skills

• Essential

Excellent organisation skills

• Essential

Confident in working with large volumes of data and associated paperwork

• Essential
• Knowledge_

Sage 50

• Essential

Excel

• Essential

Purchase Ledger

• Essential

Sales Ledger

• Essential
• Previous experience_

Working in a busy accounts' office

• Essential

Sales function experience

• Essential

Purchase function experience

• Essential

Any experience where attention to detail and accuracy are key attributes

• Desirable

Knowledge and experience of purchase ledger and other automation

• Desirable

Special attributes
A track record or working for a growing company and overcoming growth hurdles would help.

Engineering back group helpful but not essential.

Personal qualities

Be a strong self starter and enjoy working within a small team in a rapidly growing organisation.

• Essential

Be organised and be able to think commercially about the work being done.

• Essential

Be a good oral and written communicator to handle incoming queries from workers and resolve any sale invoice queries.

• Essential

Be solutions orientated and be willing to adapt processes to fit a growing company as the environment / inputs change

• Essential

Have a commitment to getting it right first time