Office Manager - London, United Kingdom - Office Angels

Office Angels
Office Angels
Verified Company
London, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Title


Office Manager & Receptionist - Fashion supplier based in Central London with many years behind them working with major high street brands We are looking for a vibrant, energetic Office Manager to assist in the day to day running of the office.

Please noteyou would be required to be in 5 days a week in the office.


Reporting To
Finance Director


Purpose
Responsible for the day to day organisation of the office, providing administrative support to all teams as required and assist Finance/HR department


Responsibilities

  • Receptionist
  • Managing company calendar and maintaining meeting rooms
  • Preparing and organising documentation on behalf of all office staff for twice weekly courier (DHL)
  • Staff inductions for new employees
  • Liaise with & manage cleaning company, Landlord, recruitment companies, builders and all facilities etc
  • Basic IT support and assisting FD manage IT provider
  • Managing the annual leave online system
  • Assistant and support FD with HR and Pension administration.
  • Organising the office layout and maintaining supplies of stationary and equipment.
  • Developing and implementing new procedures / office administrative systems to ensure the office runs efficiently.
  • Responsible for Health and Safety, Fire Safety and First Aid
  • Arranging flights, hotels for CDI and Indochine staff
  • Arranging Visas and relevant documents
  • Assist FD Manage Travel Budget
  • Support FD on Facilities Management
  • Carrying out any other duties (PA tasks for example) commensurate with the grade and purpose of the post.

Behaviours / Skills

  • Good interpersonal skills
  • Confident and tactful
  • Ability to manage 1 staff
  • Problem Solver
  • Efficient and organised, ability to prioritise
  • Excellent verbal and written communication skills
  • Able to work well under pressure
  • Able to work independently and within a team
  • Good time management skills

Qualifications
Good Level of English, Basic IT Skills, use of MS Office Suite


Experience

  • 1 + year of Office management


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Office Angels UK is an Equal Opportunities Employer.
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