Operation Supervisor - London, United Kingdom - Arteak Ltd

Description

Arteak Ltd.

are a Health and Safety services provider that is now operating across the globe and providing safety services to major corporations.

Arteak Ltd.

are experiencing significant growth and are currently seeking dedicated Operation Supervisor to manage and oversee the day to day execution of the following roles and responsibilities:

Organization and Booking of Travel and Accommodations:

• Coordinate and arrange travel logistics for employees, such as flights, accommodations, transportation, and other travel-related services.
• Research and identify costeffective options while considering employee preferences, budgets, and travel policies.
• Maintain records of travel expenses, invoices, and reimbursements.
• Ensure compliance with company travel policies and procedures.

Visa Management:

• Stay updated on visa regulations and requirements to ensure compliance.
• Monitor visa expiration dates and initiate the renewal process in a timely manner.

Office Management:

• Manage office facilities, including maintenance, repairs, and renovations.
• Oversee the procurement and inventory management of office supplies and equipment.
• Coordinate with vendors and service providers for officerelated services, such as cleaning, security, and utilities.
• Ensure a safe and organized office environment, addressing any health and safety concerns.
• Assist with space planning and seating arrangements for employees.

Expenses Check for Advisor/Technician Missions:

• Review and verify expense reports submitted by advisors and technicians who have been on missions or field visits.

Checking timesheet data and resolving discrepancies

• Maintaining accurate records for staff (e.g., ERP, Rotations, expenses etc.)
• Ensure that expenses claimed align with company policies and guidelines.
• Verify supporting documents, such as receipts and invoices, to confirm the legitimacy and accuracy of expenses.
• Crossreference expenses with approved travel itineraries and bookings to ensure consistency.
• Address any discrepancies or noncompliant expenses with the individuals involved, providing guidance on correct procedures if needed.
• Collaborate with the finance or accounting department to process approved expense reimbursements.

Salary:
£29,905.00-£33,008.00 per year


Benefits:

• Company events
• Company pension
• Gym membership

Schedule:

• Monday to Friday
• Weekend availability

Work Location:
In person


Reference ID:
Arteak Ltd. Operation Supervisor