Tendering Coordinator - Aberdeen, United Kingdom - Subsea 7

Subsea 7
Subsea 7
Verified Company
Aberdeen, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Organisation

Position
Tendering Coordinator


Vacancy ref
81477


Based in
Aberdeen - Westhill


Business area
Corporate


Contract type
Staff


Closing date
14/03/2023

Vacancy information


What is the role?

Subsea7 are looking for a Tendering Coordinator to work within the UK & Global IRM Sales and Marketing Team on a full-time, permanent basis in our
Westhill, Aberdeenshire office.**The position will provide administration support to the Sales & Marketing team, primarily in support of the tender process within Subsea7's SURF and Global IRM business. It is anticipated that this role would suit someone embarking on a career in the commercial field, particularly tendering.


What will your responsibilities involve?

  • Responsibility for the administration, preparation and transmittal of tenders
  • Providing administrative support to the Tendering team and wider Sales & Marketing team
  • Keeping a track of all tenders currently being worked on and assisting with ensuring that all work required for all tenders is completed by the deadlines stipulated
  • Downloading tender documentation from relevant eportal sites such as Ariba etc
  • Setting up RFI, RFQ and tender documents
  • Setting up projects in Client365 (with technical support from Tender Leads and Business Development Managers)
  • Collating company technical information, such as HSEQ and HR data for the preparation of the tender submission in advance of the deadline for review by the Tender Lead
  • Assist with analysing tender documents to compile a list of required outputs (including noting timescales and assigning responsibilities to team members)
  • Liaising with other teams, including Engineering, Project Managers, HSEQ, Supply Chain, HR and IT for final input of bids
  • Assisting with keeping a log of all clarifications (pretender and post tender)
  • Keeping track records of work/projects completed
  • Organising various meetings during the tender process from Kick Off Meetings for the tender team to Tender Boards with senior management
  • Formatting of tender documents in MS Word and Adobe Acrobat
  • Preparing electronic, and where required, hard copies, of each tender submission
  • Uploading tender submissions to relevant eportal sites such as Ariba etc
  • Acting as point of contact for ordering of office materials needed for the Sales & Marketing team
  • Setting up, administration and management of SharePoint sites
  • Taking ownership of supplier qualification systems such as SEQual and completion of client questionnaires etc
  • Acting as the focal point for the team for assistance with other ad hoc administrative duties as and when required, including arranging travel and accommodation, preparing minutes of meetings etc

What are we looking for?

  • Previous experience in an administrative/secretarial/tendering/commercial/marketing background
  • Experience of SharePoint, Adobe Acrobat and MS Office, MS Word, Excel and PowerPoint
  • Must be able to work efficiently, flexibly and effectively as part of a busy team
  • Excellent organisational skills with the ability to work to tight deadlines
  • Ability to communicate effectively with internal and external stakeholders, both in verbal and written form
  • Good organisational skills and smart working methods
  • Ability to prioritise workload, plan work activities in advance and manage conflicting priorities
  • Team player with ability and desire to contribute to the day to day running of the team

What is in it for you?
-
Career Development
  • As well as being able to offer a wide variety of projects to work on we have a dedicated personal development scheme and are committed to developing our people to allow them to progress their career through the organisation
-
A Sustainable Future
  • As the energy sector continues to evolve, Subsea7 are playing a proactive role in developing emerging energy markets. These markets include decarbonising offshore oil and gas, floating wind, carbon capture and storage, hydrogen and decarbonising our own operations

-
Flexible working
  • We offer a flexible working environment with hybrid working options available
-
Benefits - We pride ourselves in offering you and your loved ones a wide range of world-class core and flexible benefits, which focus on supporting you and your family's financial, emotional and physical wellbeing

Our vision is to
make possible the global delivery of offshore energy for today and tomorrow.

Subsea7's offshore operations span five decades, successfully completing over 1000 projects.

Working in all water depths across all energy hubs, our engineering expertise, alliances and specialist technologies enable us to engage early so that our multi-disciplinary teams can design and deliver the solutions that our clients want.


_ Our values__ are what guide_ us
_ __every day: safety, integrity, performance, collaboration, sustainability and innovation._

We have a strong track record of
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