Assistant Travel Coordinator - Banbury, United Kingdom - Mahindra Racing

Mahindra Racing

Verified Company

Banbury, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Assistant Travel Coordinator

Mahindra Racing
Mahindra Racing is a motor racing team based in Banbury, United Kingdom, competing with an Indian racing license. The team is currently competing in the electric FIA Formula E Championship since the inaugural season in 2014.

Role Overview:

This role is an exciting opportunity to join the world of electric racing.

Working in a busy organisation, assisting the Travel Coordinator requires a strong, highly organised administrator with excellent attention to detail.

Accuracy and multi-tasking will be essential in a high-pressure environment.

Whilst this is an on-site role, there may be the opportunity to travel with the team occasionally.

Main Responsibilities:

Help to coordinate accurate travel arrangements for Mahindra Racing Team staff
Prepare and issue detailed travel itineraries for each event
Provide oncall response to queries when needed, some out of hours and emergency assistance work may be required
Keep uptodate and accurate personnel files of all travelling staff,
Accurate completion of the teams required documentation, including research, collection of data and any other supporting documents
Negotiating group deals with suppliers so that the company gets the best possible rate
Benchmarking suppliers and showing cost saving across bookings where possible
Managing working relationships with travel partners/suppliers such as our Travel Agent
Assumes any responsibilities and duties delegated by the Travel Coordinator or their designee

Qualifications, skills and experience required:

Essential

Excellent organisational skills
Fluency in English
Ability to multitask
Excellent IT skills
Flexibility in terms of scheduling, including working weekends/overnight if necessary (very rare)
Excellent problem solving skills
Excellent attention to detail
A cando attitude
Strong communication (both written and verbal) skills
Ability to work under pressure to deadlines

Desirable