Bid Support Executive - London, United Kingdom - London & Partners

London & Partners

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

London & Partners is the business growth and destination agency for London. Our mission is to create economic growth that is resilient, sustainable and inclusive.

We are a social enterprise, combining purpose with commercial rigour. We are funded by grants, partners and our portfolio of commercial ventures.

We support high-growth businesses to scale - both international businesses expanding into the UK and London-based businesses growing internationally. We develop London as a destination and attract visitors and events. We grow London's global reputation to support economic growth. We create partnerships and profit-making ventures that enable us to scale our impact.

London & Partners operates brands including VisitLondon and the top-level-domain DotLondon. It is the founder of London Tech Week and runs two award-winning programmes for start-up and scale-up companies.

In a typical year, we support thousands of scaling businesses, win hundreds of events for London, book over a quarter of a million hotel beds and engage millions of visitors on our digital channels.

Our key performance indicators are the economic growth (gross value added) and jobs that we create, the satisfaction of our clients and partners, and our commercial performance.

Purpose of role
To support the increase of the pipeline and conversion of events within the associations sector.

Support the team to promote London to the association sector.

Assisting with the research and identification of potential new clients, data collection and dissemination, supporting on citywides which contributes to winning new association events to London, and thus, contributing to the economic benefit of the city and London & Partners' GVA targets.

The convention bureau sits within Business tourism department whose remit is to attract business events to the city.

Our values as an organisation are to be AMBITIOUS - with a passion to succeed and thrive, to be HIGH PERFORMING with a commitment to achieve outstanding results, to be COLLABORATIVE with an ethos that fosters partnership and co-operation and to be CREATIVE with a love of ingenuity and innovation.

Key Tasks

Manage enquiry follow up to conversion, including organisation of site inspection facilitation/visits if required.
Proactive research support on targeted associations and citywide events as directed by the head of department.
To support the team in delivering £45m GVA
Assist the team with the large citywide bid documents including gathering the requisite hotel room blocks and venues for social programmes, as required.
Maintain and ensure the Salesforce account management system/database is kept up to date and accurate.
Support in the preparation of trade shows as required, to help manage incoming enquiries from the trade shows, including the follow up and communication post activity.
Assist the team in the gathering and collating the Associations data for annual ICCA rankings.
Support with project management for Associations events, keeping the activity calendar up to date and keeping timelines defined within the teams' diaries.
Other general administrative duties to maintain the smooth running of the department and to support Convention Services desk in busy times.
Collate relevant information from key Associations magazines for leads/ intelligence, including the ICCA hot leads.
Any other reasonable duties as allocated by the line manager: eg competitor knowledge and analysis, Salesforce reporting.
Day to day finance administration: raising purchase orders & invoices, ensuring the Commitment Records for the department are kept up to date.

You'll have/bring

Previous experience in an organisational / team support role.
Demonstrable administrative and organisational skills, including budget management, diary management and presentation development
Strong research abilities
Project management experience
Excellent communication skills verbal & written
Able to maintain successful relationships with internal and external networks that work to mutual benefit.
Able to clearly communicate when engaging with internal & external stakeholders, in confident and articulate manner.
Successfully delivers project tasks on time and to a high standard, using all available resources.
Takes responsibility and ownership of project tasks, continuously aiming to improve own performance.

You'll Get

To join a fast paced, flexible and inclusive social enterprise
Hybrid working environment
30 days' holiday in addition to UK public holidays
Excellent employer pension contribution and private medical health insurance

The salary for this role has been approved as advertised in line with our pay structure. We will not negotiate or vary this figure upon offer or appointment.