Payroll Officer - Redhill, United Kingdom - Dovetail & Slate

Dovetail & Slate

Verified Company

Redhill, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Payroll Officer

Permenant

- £26,300- £30,300

Post Reports To:
Finance Operations Manager.

Key Accountabilities:

To ensure that all amounts paid to staff are supported by payslips and payslips are distributed in accordance with the monthly payroll timetables.
To ensure that all PAYE, NI, pension and other statutory returns are accurately completed and submitted by the due date.
To ensure that all amounts collected as agents, on behalf of HM Inland Revenue, Teachers Pension Scheme, Local Government Pension Scheme and any other body or Institution, are accurately calculated and paid by the due date.
To assist staff and external organisations e.g. HM Inland Revenue, Pension authorities etc with queries relating to gross pay, tax, pensions etc.
To be responsible for the accuracy and integrity of data stored within the payroll system.
To ensure that contracts are in place for all hourly paid staff through VT2000 and that all payments are only processed on authorised contracts/ pay claims. To also ensure that all sessional claim forms are approved and processed at the agreed time of themonth.
To undertake tax and pension year end procedures, prepare returns for HM Inland Revenue, ensure P60's, P11D's and other yearend documents are issued to staff in accordance with yearend timetable.
To monitor, record, process, analyse and disseminate payroll data as required particularly in respect of pay costs, staff sickness, maternity and Jury service.
To monitor, record and reconcile all transactions relating to the provision of enhanced pension arrangements, for former employees and to determine, in accordance with the guidelines from time to time issued by the Accounting standards Board and Learning& Skills Council, any appropriate provision to be carried forward in the college's balance sheet.
To ensure that all Budget holders and their nominees are conversant with all deadlines and procedures, including relevant parts of financial regulations, as they relate to the payroll/ VT2000 function.
To ensure that documentation for all payroll team procedures is properly prepared and maintained up to date.
To ensure that all key functions specified within the job descriptions of the payroll team are appropriately allocated, that due priorities are maintained to ensure that targets are met and that factors which may cause serious interruption to the workflow(e.g. holidays and absence through illness) are identified, reported and acted upon at the earliest opportunity.
To establish and maintain performance indicators for the payroll function and to monitor performance against them.
To act as a key point of contact for the Finance department in relation to all payrollrelated reviews and enquiries, and to lead on the College's annual Teachers' Pension audit
To ensure that any recommendations made audit recommendations have been implemented, as they relate to the payroll function.
To ensure the effective communication of information between payroll and the Human Resources department.
To maintain a detailed knowledge of statutory payroll requirements, relevant employment law and generally accepted payroll practices.
To establish and maintain appropriate parts of a Human Resources information pack for college new starters (Pension info, payroll / banking forms etc.)
To carry out duties in a manner which engenders an attitude of professional cooperation.
To undergo training and development as directed by Head of Finance, some of which may be off site.
To ensure that written procedures in relation to the duties of this post properly reflect the activities concerned and to refer up any amendments that may be required.
To be proactive in identifying and pursuing opportunities that are appropriate to maintaining continued professional development.
To abide by the college's data protection policy.
Other duties as may be required, commensurate with the scale and nature of the post.

General Duties

Implement college policies, particularly those relating to equality of opportunity and community education.
Attend meetings as required and to participate as appropriate in the work of committees and similar groups
Follow Financial Regulations and Procedures approved by the cooperation and keep records in the format instructed.
To assist in controlling and managing the payroll budget.
Undertake such duties as may be reasonably requested by the Head of Finance and/or Chief Operating Officer

Because education matters. Dovetail and Slate Limited acts as an Employment Agency.