Executive Assistant - Glasgow, United Kingdom - MacRoberts LLP

MacRoberts LLP
MacRoberts LLP
Verified Company
Glasgow, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

The Role


Executive Assistant with an active role in supporting a collegiate team of market-leading private client lawyers in their front-line delivery of high-quality legal services to clients.

In addition to secretarial / administrative assistant functions, the post-holder will take an active role in file management, document drafting for fee earners, and monitoring shifting deadlines in a fast-paced environment.

This position is fixed term for 6 months.


Key Responsibilities

  • Providing drafting support for fee earners, including deeds, inventories, HMRC forms, excel accounts, correspondence, letters of engagement and other onboarding documentation;
  • Active file management, both physical and electronic, including by monitoring fee earner inboxes and calendars, maintaining and updating governing documentation for key clients, conducting initial online Anti-Money Laundering searches to assist fee earners in their Customer Due Diligence for new / potential clients;
  • Taking and making Telephone calls to clients and third parties and then liaising with clients, to provide updates;
  • Scanning mail and saving to the matter as and when required. Collation of documents; and
  • Daily tasks as instructed so as to enable the smooth functioning of the team.

Experience and Skills Required

  • Strong written and oral communication skills; and
  • Ability to work both independently and as part of a team.

Experience or Skills Preferred but Not Essential

  • Experience of working in the private client sector.

Location


Our approach to hybrid working allows employees a blend of working from home as well as in our office in Glasgow.


Hours of Work

How to apply

Closing Date: 30 March 2023


Our Benefits:


  • An inclusive working environment. We know our employees want a suitable worklife balance according to their different personal circumstances so we support them to achieve this wherever we can whether it is working from home, working different hours or in an alternative way.
  • A range of benefits. This includes areas such as pensions & life assurance, health and wellbeing, generous annual leave, holiday purchase plan and enhanced sick pay and family friendly pay.
  • Discretionary pay awards based on performance. We reward success appropriately and assess individual performance against our core values and annual and longterm financial and nonfinancial objectives.

MacRoberts LLP is an equal opportunities employer. This means that we aim to ensure that no applicants nor employees are treated less favourably on the grounds of religion or belief, sex, marital status, sexual orientation, age, disability, race, colour, nationality, or ethnic origin, or are disadvantaged by conditions or requirements which cannot be shown to be justifiable.

Job Types:
Full-time, Fixed term contract


Schedule:

  • Monday to Friday

Work Location:
Hybrid remote in Glasgow
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