Legal Support Assistant - Newcastle Upon Tyne, United Kingdom - qed legal

qed legal

Verified Company

Newcastle Upon Tyne, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

QED are representing a global leading law firm who are looking for a legal support assistant to join their projects & construction team.

This firm is committed to providing development opportunities for their staff to help them to fulfill their career aspirations and opening up continuous opportunities.

The Role:

Manage the production of documents and check returned work produced by the Document Production team/speech recognition for accuracy/formatting before it is passed to the relevant lawyer.
Taking and making client related calls, dealing with and handling message taking as appropriate.
Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added.
Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring
Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times.
Monitor and manage key dates for clients and ensure compliance procedures are up to date on all files and matters.
Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal clients.
Manage diaries, ensuring they are upto date, anticipating requirements e.g. associated travel /accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers.
Produce and maintain Excel spreadsheets as required.
First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams.
Arrange for the preparation and collation of internal sector newsletters and briefings.
Arrange photocopying, printing, organising couriers, sending out letters, faxes etc.
Receiving instructions via digital dictation for tasks and acting upon the same
Have knowledge of document management/case management systems
Have effective communication skills & strive to provide an exceptional client service at all times
Excellent team player
Willing to take on new responsibilities & challenges
Methodical approach with excellent attention to detail