Senior Administrator - Leeds, United Kingdom - GNG Group

GNG Group

Verified Company

Leeds, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Key Responsibilities:
Manage telephone enquiries promptly and professionally.

Invoicing and Financial Oversight:

Raise invoices from job sheets, keeping records updated with totals invoiced.

Monthly reconciliation of job sheets and Profit and Loss on Xero.

Address any discrepancies and queries on Xero.

Reconcile payments on Xero and chase outstanding debts.

Customer Management:

Create new customers on Xero and Key West app.

Upload Key West invoices onto customer portals for payment.

System Maintenance:

Keep all systems up to date and ensure data accuracy.

Renewals and Reporting:

Regularly check Purchase Orders for renewal and send renewal quotes.

Compile and submit managers Mileage report on a monthly basis.

Payroll and HR Support:

Send payroll information, including hours and D5s, to the payroll department.

Update holidays on the HR system.

Assist in new starter paperwork and offer letters.

Liaise with HR regarding any issues or new starters.

Contractor and Technician Coordination:

Chase contractors for updates on jobs.

Send Rams (Risk Assessment Method Statements).

Ensure technicians' courses are up to date and address enquiries from technicians.

Supplier Management:

Check supplier statements' balance with Xero.

Request copy invoices when needed.

Qualifications and Skills:

Proven experience in a senior administrative role, preferably in a similar industry.

Proficiency in Xero.

Strong organisational and multitasking abilities.

Excellent communication and interpersonal skills.

Attention to detail and accuracy in financial record-keeping.

Ability to work independently and collaboratively within a team.

Hours - 30 hours per week

Salary £18,000 per annum.

Job Type:
Part-time

Salary:
£18,000.00 per year

Expected hours: 30 per week

Benefits: