Personal Assistant - Cambridge, United Kingdom - Cambridge University Hospitals

Cambridge University Hospitals
Cambridge University Hospitals
Verified Company
Cambridge, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

beBee Recruiter
Description

Main area

  • Personal Assistant to the Dietetic Leadership Team
    Grade
  • Band 4
    Contract
  • 11 months (Fixed Term/Secondment until 31/03/25 in the first instance)
    Hours
  • Part time
Flexible working
Term time hours

22.5 hours per week (Minimum of 3 days Monday to Friday)
Job ref

  • 180B245142
    Employer
  • Cambridge University Hospitals NHS Foundation Trust
    Employer type
  • NHS
    Site
  • Addenbrookes Hospital-Division B
    Town
  • Cambridge
    Salary
- £25,147 - £27,596 p.a. pro rata
Salary period

  • Yearly
    Closing
  • 07/04/2024 23:59
    Interview date
  • 15/04/2024Job overview


We need your help The Department of Nutrition and Dietetics has over 90 Dietitians and support team members playing a vital role in patient care across the Trust.

This newly created role will provide administrative support to the 7 members of the leadership team releasing their time to support the specialist teams and develop the service.


We are looking for someone who enjoys a very varied job, balancing priorities and working as part of a team.

You will need to be well organised with excellent communication skills and a positive approach to change and challenges. If you enjoy being helpful and want flexible working please consider this role.

Main duties of the job


You will play a key role in facilitating the efficient running of the dietetic service through supporting the leadership team.

Working to deadlines in a fast paced, demanding environment whilst maintaining accuracy and attention to detail.

You will be involved in project management, collating reports, managing diaries, administering meetings, interacting with a range of systems to help manage staffing processes including recruitment, mandatory training, rostering, annual leave recording, sickness absence recording and processing of payroll forms.

We would welcome you undertaking any other tasks that you think would improve efficiency and effectiveness of the team.

Working for our organisation


Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge.

With over 12000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners.

Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here.

CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave.

The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on the 7th April 2024.

Interviews are due to be held on the 15th April 2024.


Benefits to you


We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.


Please note if you would like to discuss the required hours of this role further, you should approach the contact given.

In some cases, alternative working hours will be considered.

Person specification


Qualifications:

Essential criteria

Educated to A level or NVQ level 3 Customer Service/ Business Admin /ITQ or equivalent.

Typing qualification or equivalent experience.

  • Specific technical/professional qualification.
Desirable criteria

Secretary qualification or equivalent.

  • Team leader/management qualification.
Experience

Essential criteria

Experience of working in a busy clerical/office environment or reception service.

Secretarial and /or administrative experience including minute taking.

Prioritising, planning and organising own tasks.

Working within guidelines.

Experience of dealing with difficult situations and confrontations.

Data entry experience and documentation.

Experience of IT packages - Microsoft office.

  • Experience of producing documents to a high standard.
Desirable criteria

Previous experience of working in NHS.

Previous experience of working with medical records.

Recruitment and Selection of staff.

  • Experience of supervising staff.
Knowledge

Essential criteria

Understanding of confidentiality and data protection.

Sound knowledge of office procedures.

Understanding of customer service.

  • Good working knowledge of Microsoft Office packages.
Desirable criteria

Knowledge of the Trust including awareness of priorities.

  • Knowledge of Trust information systems

Skills:

Essential criteria

Ability to work as part of a team.

Ability to organise and man
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