Practice Executive - London, United Kingdom - Owen Reed

Owen Reed

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Owen Reed is looking to recruit a motivated Practice Executive to join an top law firm near London. The Practice Executive will be reporting only every Monday and Tuesday.

THE OPPORTUNITY:

Plan for and deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
Coordinate and produce accurate compliant documents and correspondence (including drafting engagement), reports and presentations. Utilise other services as appropriate (eg, Printroom, Document Production).
Establish and maintain effective work practices with partners and lawyers to manage the matter life cycle from file opening to closure/archival. This includes adhering to the firm's conflicts process, managing information barriers, contributing to the effectivemanagement of electronic and hard copy content and active legal project management.
Proactively manage and understand partner and lawyers' diaries using business knowledge to prioritise commitments. This will include organising appointments, conferences and meetings via multiple methods (videoconferencing, teleconferencing, client officesoftware etc), considering lead and travel times, and coordinating meeting preparation and postmeeting actions.
Manage the coordination of the billing process including liaising with Revenue, the editing of bills, coordinating writeoffs and discounts, collating bills and narratives in their final form as per firm policy and process. Manage alternative pricing arrangementsand crossborder invoicing. Liaise with and delegate to the PTAs for their assistance with billing admin throughout.
Work with the partners and lawyers to meet required WIP, billing and debtor day's targets.
Assist partners and lawyers with their BD responsibilities. This includes producing pitches, proactively updating CVs and credentials, producing International BD visit reports and updating the necessary client information databases in consultation with therelevant BD representative.
Help partners and lawyers to build, manage and maintain strong relationships with clients and their secretaries by demonstrating diligence, professionalism and a commitment to providing them with an exceptional experience including being a key point of contactfor the them and the team. This includes proactively maintaining accurate client contact information and ensuring client related activities are recorded on the relevant databases, and keeping abreast of partner and lawyer BD objectives.
Maintain strong knowledge in your own practice area, key matters, business issues and 'hot topics; so that appropriate priority is given to queries and requests and issues are escalated where necessary.
Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal.
Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes. Demonstrate this in your interactions with others.
Demonstrate employee enthusiasm and proactivity, including participating in and contributing to secretarial and practice group meetings, firm initiatives, welcoming and settling in new starters, projects, focus groups, pilot groups, team building activities,learning and development sessions and other relevant activities.
Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working.

SKILLS, EXPERIENCE AND QUALIFICATIONS:

Typing speed minimum of 55wpm with 98% accuracy
Intermediate to Advanced skill level with Microsoft Office Suite (Outlook, PowerPoint, Excel and Word).
Basic skill level with Visio.
Excellent written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and externally to the firm.
Proven high level organisational and time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances and work under pressure to meet deadlines.
Excellent attention to detail
Excellent client and business focus
Strong judgement and problemsolving ability
Demonstrated high level experience as a Secretary/PA working in a professional services environment (legal experience is desired). Minimum of four years' experience at this level.

Along with the general requirements of the PE role, this role would suit someone who:

Strong diary management skills
using discretion and business knowledge to prioritise their commitments, ensuring partner is nudged and reminded of upcoming meetings and has all necessary papers in advance
Is very proactive and uses initiative to be one step ahead, taking personal accountability in all aspects of their work
Is able to work to close deadlines, works well under pressure and demonstrates a strong degree of adaptability and flexibility to be able to be able to juggle numerous demands
Has strong accuracy and attention to detail
Has excellent knowledge of the firm's systems and processes
Strong technical skills