Accounts Payable Administrator - Gloucester, United Kingdom - GBE Converge

GBE Converge

Verified Company

Gloucester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job title:
Accounts Payable Administrator

Based from:
Gloucester

Reports to:
Finance Manager - CTL

Salary:
Up to £28,000 per annum - DOE

The Role

As an Accounts Payable Administrator you will be responsible for supporting the maintenance of the Purchase Ledger, including the processing of invoices for payment and reconciling supplier statements in order to ensure the finance team achieves its deadlines and targets.

Duties and Responsibilities

Posting and processing supplier invoices to supplier accounts using Sage 50 and Sage 200
Ensuring invoices agree to purchase orders and query with the purchasing team when there are differences
Checking subcontractor invoices to work schedules to ensure the costs are assigned to the correct projects
Coding of invoices and arranging sign off by department managers
Setting up new supplier accounts in Sage
Reconciling all supplier statements received in a timely manner to ensure the accuracy of financial reporting and payments to suppliers
Ensuring invoices are filed correctly and maintaining purchase ledger folders
Processing expenses and credit card statements
Processing bank payments (multicurrency)
Providing adhoc support to the finance and Senior Leadership Team as and when required

No job description can be entirely comprehensive and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual's remit and capability, and consistent with the status and responsibilities of the role within the business.

Person Specification

Essential

Accounts Payable experience
Excellent communication skills both written and verbal
Excellent organisational and time management skills
Good working knowledge of Microsoft Word and Excel, and confident using IT software
Excellent attention to detail, sound problem solving skills and analytical thinking
Ability to prioritise workload as per operational needs
Ability to work to a timetable and meet deadlines

Desirable

Knowledge of Sage 50 and 200, SAP, Eque2 and simPRO systems
Experience of multicurrency purchase invoice processing
Previous experience of working within construction industry

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

Working Conditions
Working from our open plan Gloucester Head Office.

This role requires working with company systems, using multiple screens and IT packages so the role is mainly desk based.

Group Compliance
As part of the companies compliance to The Health & Safety at Work Etc Act 1974, ISO9001 for Quality, ISO14001 for Environmental and ISO27001 for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:

Compliance to all legislative and British Standard requirements
Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required
Maximise customer satisfaction with the services provided by GBE Converge
Working to reduce, renew and recycle any waste on and off our sites including our offices
Protect the environment and ensure use of toxic materials is avoided where possible
Work to best safe practice and ensure actions do not cause harm unto themselves or others
Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
Ensure all minimum training requirement are met in compliance with the relevant ISO standards
Ensure that any Information Technology 'incidents' are effectively reported and resolved in a timely fashion (internally or externally)
Maintain clear desk and screen at all times
Compliance to ensure no deliberate breaches in security information and/ or systems