Purchasing and Finance Administrator - Ramsgate, United Kingdom - Business Computer Solutions
![Business Computer Solutions](https://contents.bebee.com/public/img/noimg-businessx400.jpg)
1 month ago
Description
About BCS:
As an Employee-Owned business, the BCS work ethic is caring, focused, fun and it really is our people who make us.
- Changing the way we work with ongoing support, development, and inspiration.
Role Overview:
As a Purchasing & Finance Administrator, you will be responsible for providing crucial support to the purchasing and finance department.
In addition, you will support the Finance Officer in the day-to-day financial operations, maintaining accurate records, and ensuring compliance with financial regulations.
You will play a key role in facilitating smooth financial processes within the business.Role Responsibilities:
- _
Quotation Generation:
_ Prepare accurate quotations for clients, for common items such as laptops and hard drives, and process these accordingly.
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Order Processing:
_ Receive and process customer orders accurately, coordinate order fulfilment and track shipments, handle order modifications, cancellations, and returns.
- _Procurement:_ Process purchase orders and maintain inventory levels, develop sourcing strategies for cost saving.
- _
Stock Room Management:
_ Undertake monthly stock takes, reconciliation of loan equipment, ensure collection of WEEE waste and destruction of IT equipment is completed regularly.
- _Renewals:_ Assist the Account Management team in the contract and license renewal process and deal with licence adjustments as per customer requirements.- _Assisting the
Finance Officer:
_ Provide administrative support to the Finance Officer, helping with various tasks and ensuring efficient departmental operations, including filing, scanning and organisation financial documents.
Provide assistance with processing customer Direct Debits.- _
Financial Record Keeping:
_ Support the Finance Officer in maintaining accurate financial records including invoices, receipts, and payments via QuickBooks and spreadsheets. Reconcile records to identify discrepancies and rectify errors.
- _Accounts Payable and Receivable_: Support the Finance Officer in processing invoices accurately, tracking payments, and follow up on outstanding accounts receivable to ensure timely payments.
- _
Administrative Support:
_ Provide general administrative support to the business as required.
- _
Phone Answering:
_ Professionally handle incoming calls and direct inquiries to the appropriate team members.
- _Assist in Budgeting_: Support the Finance Officer in preparing budgets and forecasts by gathering necessary data and information.
- _Communication:_ Liaise with other departments, vendors, and clients regarding financial matters as necessary, maintaining professionalism and confidentiality
- _
Financial Reporting:
_ Generate financial reports as required by management.
- _
Finance Meetings:
_ Attend finance meetings, providing administrative support and helping with agenda creation and documentation.
- _KPI Tracking:_ Monitor key performance indicators (KPIs) and present findings during finance meetings.
- _
Departmental Goal Support:
_ Collaborate with the Finance Officer and Managing Director to achieve departmental goals and objectives.
- CRM: Maintain and update CRM system with accurate client information and activity.
Required Skills:
Essential
- Strong numerical and analytical skills, with attention to detail.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Excellent organisational and time management skills.
- Effective communication skills, both written and verbal.
- Ability to work independently and collaboratively in a team environment.
- High level of integrity and discretion when handling sensitive financial information.
- Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred.
- Proven experience in a similar role, preferably within a finance or accounting department.
- Proficiency in accounting software (preferably QuickBooks).
- Familiarity with financial regulations and compliance standards.
Salary:
£24,000.00 per year
Benefits:
- Company events
- Onsite gym
- Onsite parking
- Profit sharing
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Education:
- GCSE or equivalent (preferred)
Experience:
- Purchasing: 1 year (preferred)
- Administrat
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