College Receptionist - Cambridge, United Kingdom - Hills Road Sixth Form college

Hills Road Sixth Form college

Verified Company

Cambridge, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Permanent, part time, 22.5 hours per week

Term-time only, plus 3 days during the summer holiday period

Pro rata £11,746 (NJC point 5; £22,312 FTE)

Hills Road Sixth Form College is looking for two enthusiastic and reliable receptionist to staff our main reception between the hours of 8.00am and 5.00pm.

You will be an excellent communicator with a warm and approachable disposition and enjoy working with a wide variety of people, in particular young adults.

Ideally you will have relevant experience of working in a busy reception area or other customer service environment.

Recently rated 'outstanding' again, Hills Road Sixth Form College continues to enjoy a strong national reputation for excellence in education.

In part, this is because we continually review and refine our practice to enhance the experiences of our students and staff, for example, through our collaborative evidence-based approach to professional development.

We also appreciate that academic success requires a happy, healthy and caring community, so our coaching culture ensures that the wellbeing of our students and staff is at the heart of all we do.

We offer a wide range of competitive benefits including a generous pension scheme, free use of the College sporting facilities, free on-site parking, cycle to work scheme, as well as discounts on all our Adult Education courses.

Closing date:
Monday 29th January 2024 at 9.00am

Interviews:
Monday 5th February 2024

Information for applicants
The College Receptionists are at the hub of this highly regarded and very successful sixth form college.

Located in a purpose-built area in the attractive 1904 building which fronts onto Hills Road, a small team staffs the College Reception Monday to Friday 8.00am to 5.00pm, with some summer holiday cover also required.

The team supports the College community of just under 2,800 daytime sixth form students, plus Adult Education evening students and around 350 staff, as well as welcoming numerous visitors to the College.

The Post
The role is part-time, during term-time, with some additional cover required for the summer holidays during busy periods.

A degree of flexibility is needed as there may also be a requirement to cover for colleagues from time to time.

The term-time hours are 22.5 per week. There are two roles available. Five mornings Monday to Friday 8.00am pmOrFive afternoons Monday to Friday 12.30pm to 5.00pm.

There may be an element of flexibility in the role.

There will also be a requirement to work one or both of the College's two Open Events which usually take place in July.

One is held on a Saturday and the other is usually a Monday evening. Time is given in lieu of working these events.

You will ideally have relevant experience of working in a reception area, although full training will be provided.

You will be an excellent communicator with a warm and approachable disposition and enjoy working with a wide variety of people, in particular young adults.

Further details can be found in the Job Description and Person Specification.

Applications

If you have any questions about the post, please do not hesitate to contact me and I will be happy to answer your queries.

Julie James

Executive Assistant to the Principal
Receptionist

Hours of Work:
Part-time, 22.5 hours per week. Actual hours to be agreed.

Reports to:
Executive Assistant to the Principal

Main Duties:

Receive visitors to the College, issue visitors' badges and log visitors on the visitor spreadsheet
Manage messages from the telephone mailbox system and relay as appropriate
Manage incoming and outgoing post
Act as a central referral point during fire evacuation, checking that fire wardens have reported in and alerting the Director of Estates & Facilities of any problems
Act as central point for matters of caretaking and communicate with caretakers, catering and IT over the radio
General administration tasks for college departments e.g. mass mailings, data entry into Excel spreadsheets, maintaining logs, researching data online and similar tasks in support of college activities.
Ordering of taxis and couriers as required
Issue and logging of temporary staff badges
Update the College telephone directory termly liaising with other receptionists and HR as necessary
Liaise with the receptionists who work on other shifts to ensure the efficient execution of all duties and responsibilities as part of handover
Assist with other duties as appropriate which may include reciprocal cover on Student Services Reception.
To promote equality of opportunity in accordance with the College's Equality and Diversity Statement
To comply with all College policies and procedures.
This includes those where each member of staff has an individual duty to act and for which the College can be held vicariously responsible for the actions of its employees:
equality and diversity

- safeguarding the welf