Coordination Assistant - Erskine, United Kingdom - EDC Scotland Ltd

Description

Coordination Assistant & Service Administrator

Job Description.

Reporting to the Coordination Manager & Technical Director, you will be responsible for assisting in the day-to-day running of the EDC Service Team.

Role & Responsibilities.
Your routine will vary, but you will be expected to.

• Assist with the engineering diary.
• Schedule meetings, take notes (minutes) and update all parties.
• Chase EDC customers for purchase orders.
• Chase EDC customers for updates on quotes.
• Chase EDC suppliers for quotes and outstanding information.
• Speak with EDC customers, clearing issues, updating on job progress and with delivery times.
• Assist in the creation of job costing and passing for invoicing.
• Chase engineering team for outstanding information relating to complete jobs.
• Keeping the engineering diary updated with pending jobs.
• Keeping the engineering diary updated with training dates & tool calibration data.
• Updating and assisting with the control of the engineer holiday calendar.
• Assist with organising site access for upcoming engineering jobs.
• Assist with passing invoices at month end.
• Provide monthly reports on engineer utilisation.
• Provide monthly reports on current work in progress jobs.

Skill Set.

• Proficient with Microsoft officebased programs such as Word & Excel.
• Excellent telephone manner.
• Good under pressure and able to work accurately to deadlines.
• Investigative, persistent & friendly personality with a positive outlook.
• Presentable with good time keeping.
• Adaptable and willing to learn.

Additional Responsibilities.

• From time to time, you may be asked to greet visitors arriving on site.
• Occasionally you may be asked to assist management in general administrative duties.
• You may be expected to attend internal/site meetings to provide progress reports & updates.

General Terms & Conditions.

• Minimum 32 Hour Contract, 5 days per week, hours flexible. Full time 39.5 hours available also.
• Annual leave calculated as per contract hours. (Max 32 days for 39.5hr contract).
• Eligibility for pension scheme.
• 3Month probation period will apply.
• All office equipment is provided.

Job Types:
Full-time, Part-time

Part-time hours: per week


Salary:
£16,438.00-£26,876.00 per year


Benefits:

• Company pension
• Cycle to work scheme
• Flexitime
• Free parking
• Onsite parking

Schedule:

• Flexitime
• Monday to Friday

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Erskine: reliably commute or plan to relocate before starting work (required)

Experience:

• Office: 1 year (required)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location:
In person

Application deadline: 30/04/2023


Reference ID:
Service admin

Expected start date: 01/05/2023

Flextime