Pa to Director - London, United Kingdom - Triumph Consultants Ltd

Triumph Consultants Ltd

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

What's involved with this role:

Temporary PA to Director / Admin - Children & Family Services

Reference no:
Enfield RQ892872

Pay rate:
Up to £17.48 per hour PAYE depending on experience

Role Length:
This opening assignment is for 9 months

Manage correspondence on behalf of the Chief Executive/ Executive Directors/Director which may include scanning, recording items, directing to the relevant colleague for action and obtaining signatures as required.
Draft and coordinate responses to correspondence on behalf of the Chief Executive/ Executive Directors/Director.
Manage the divisional records, ensuring that documents for retention are stored electronically where possible.
Answer and deal with telephone enquiries on behalf of the Chief Executive/ Executive Directors/Director, dealing with the enquiry personally, taking a message or referring the caller onto a colleague as required.
Manage the Chief Executive/ Executive Directors/Director's diary. This will include arranging meetings and making adjustments as required. Organise travel arrangements for the Chief Executive/ Executive Directors/Director as required.
Collate background papers and information for meetings and arrange refreshments for external meetings as required. Assist with arranging departmental and/or divisional meetings as required.
Take minutes for key meetings as required by the Chief Executive/ Executive Directors/Director Director/Assistant Director.
Organise Cabinet Member (s) meetings as required, including setting the date and time, producing the agenda, taking minutes and following up on actions.
Type up meeting notes from 121s for the record, as required by the Chief Executive/ Executive Directors/Director

"Role Requirements" - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Proven experience of working as a Personal Assistant at senior management level desirable.
Experience of providing accurate minutes of meetings.
Knowledge of a wide range of IT packages e.g. Word, Excel, Outlook, Lync.

Skills:

Excellent administrative and organisational skills and able to work under pressure and be adept at managing own workload.
Highly organised, efficient and motivated.
Proven ability to use own initiative to resolve problems promptly.
Excellent communication skills and a good team player.
Ability to manage and prioritise busy workloads and meet deadlines.
Able to handle sensitive information, maintaining confidentiality, and to work flexibly to ensure the office is covered.
Ability to converse at ease with customers and provide advice in accurate spoken English is essential and consistent with the requirements of this role. Able to be polite and courteous when conversing with the public
Ability to work from other locations as required.
Ability to work some evenings and weekends as required.
Strong IT skills using Microsoft packages or equivalent (e.g. G Suite).

_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._

_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._

Other "Essential Requirements" - Please check to ensure that your CV addresses the following items:

Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
Your availability to work either immediately, or at short notice.
Please refer to the Role Requirements section above your CV must address the requirements listed.

Other preferable/desirable details to include on your CV, if applicable:

Any local authority/public sector experience
Any relevant qualifications held or being studied for.

Job Ref:
Enfield RQ892872

Anticipated Length of Assignment:
Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanen