Personal Assistant - London, United Kingdom - Ofcom

Ofcom

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Closing Date:
14/06/2023

Group:
Economics and Analytics Group

Management Level:
Administrator

Job Type:

Permanent

Job Description:

About Ofcom

Ofcom is the regulator for the communications services that we use and rely on each day.

We make sure people get the best from their broadband, home phone and mobile services, as well as keeping an eye on TV and radio.

Our culture is clear - we live by our values: Empowerment; Excellence; Collaboration; Agility and Respect. These define how we work to deliver our purpose, now and in the future. The behaviours which support these values set the path for a fully inclusive and innovative culture at Ofcom.

We focus not only on what we do, but how we do it. We pride ourselves on being an organisation of people who genuinely care about helping others.

About the Team

Purpose of the Role

The Personal Assistant will be first-line support for 3 directors within the Economics & Analytics group; as well as have an active role in the day-to-day running of the group.

It's an integral role, offering much needed administrative support to the team.

Key Responsibilities

Proactive diary management to 3 Directors, assessing priorities to enable the best use of their time
Close interaction with the Directors, flagging and escalating incoming issues and updates, and using initiative to respond to enquiries/diary changes, helping to preempt and resolve any issues
Act as an effective interface between Directors, their respective teams, and other internal and external stakeholders
Ensure directors' timesheets and expenses are completed accurately and on time
Organising internal, external stakeholder meetings on behalf of relevant directors by liaising with PAs and booking rooms/equipment required for hybrid sessions
Ensuring Directors have all relevant papers and agenda for meetings, including commissioning briefings where required
Administrative support on recruitment activities and processes
Act as secretariat to internal steering groups, and support weekly senior resourcing meetings, producing agendas, papers and minutes
Support the organisation of team events, such as away days, conferences and large team meetings
Book travel and accommodation for Directors and the team. Organise itineraries, producing clear schedules
Use an effective system to ensure that deadlines are met
Be flexible to accommodate extra work and take on ad hoc projects/work to meet deadlines, and manage workload
Providing cover for other PA's as required

Skills, Knowledge and Experience

Experience providing high level support at Director level, including diary management, document preparation
Proactive, cando attitude. Excellent organizational, time management skills, using judgement to prioritise tasks
Good communication and professional manner, dealing with people at all levels effectively (internal/external)
Able to maintain strict confidentiality at all times
Good working knowledge of Microsoft tools and SharePoint
Promote Ofcom's values of excellence, agility, empowerment, collaboration and respect
Strong collaboration skills and willingness to work with the other PAs in the team to share the workload and cover for PA absences
Must be a selfstarter. This is a fastpaced role, for someone that is very personable, not easily flustered and is willing to get stuck in whatever comes their way
We champion flexible working and so wherever possible we support flexible working patterns including job shares._Should you require any adjustments to be made, please do contact us directly at _

- or call _