Business Administrator - Petersfield, United Kingdom - Malone Group

Malone Group
Malone Group
Verified Company
Petersfield, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Malone Group is an established engineering and safety services company specialising in delivering complex projects for companies in the food & beverage, pharmaceutical and utilities sectors.


The Business Administrator (FTC) will be responsible for providing an efficient and responsive administrative service supporting the Southwest Region of the Business.

The role will initially be a 12 month Fixed Term Contract with a view to extend after 12 months.


Reports to:
Project Manager


Key relationships:
Project Team, Safety Team


Location:
Petersfield


The role will be mostly onsite at Petersfield but you will be able to work one day a week from home.


Responsibilities will typically include:

General Admin
Ø Take and relay accurate and timely messages from telephone callers, answer queries where possible

Ø Organising meetings including meeting room preparation and clean up

Ø Ensuring security and confidentiality of data

Ø Document control:
reviewing documents and generating DLMs

Ø Responding to internal queries and questions

Ø Arranging and co-ordinating all travel for staff including car hire, car parking, flight, ferries and accommodation per business per project

Ø Responding to customer enquiries and complaints


Project Admin
Ø Create and set up Projects on PRISM including all finance details

Ø Supplier liaison, including suppliers and customer set up and verification on PRISM

Ø Ensure project administration status and financial information is up to date in PRISM by liaising with Project Managers

Ø Raise all purchase orders, ensure payment terms are correct, chase where required and reconcile deliveries

Ø Ensure HubSpot is updated on a regular basis through liaison with the management team

Ø Provide business and status reports


Finance Admin
Ø Chase timesheets for the finance team, collating interim payroll requirements as requested

Ø Create and process POs and ensure payment terms are correct

Ø Gathering approvals for payments and forward to Finance Team

Ø Send delivery dockets to finance team


Job Types:
Full-time, Permanent


Salary:
£25,000.00-£30,000.00 per year


Work Location:
Hybrid remote in Petersfield
More jobs from Malone Group
See all jobs of Malone Group