Contract Operations Co-ordinator - Manchester, United Kingdom - Oliver James

Oliver James

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job description:

Overview:

As a
Contract Operations Co-ordinator for Oliver James Shared Service reporting directly to the Senior Global Operations Manager in a centralised shared service function, you will be in charge and responsible for the successful on-boarding of our contractor base within Benelux, France, Italy and Spain whilst working internally to ensure all processes and regional requirements are followed accurately.

Full training will be given on all aspects and regions.

To perform this role well, we require:

Experience of having used database management systems to maintain records in accordance with GDPR
Excellent attention to detail with a keenness for processes
Previous experience of high volume data entry/management
Strong written and verbal communication skills with the ability to confidently and positively communicate with all levels of stakeholders
Ability to effectively balance conflicting priorities whilst keeping to tight deadlines
Experience of using Microsoft Office, particularly Excel
Able to effectively influence and guide a team
Keenness to learn and develop skillsets
Fluent in Dutch, French, Italian or Spanish (both written and spoken)

Desirable experience would include:

A clear understanding of best practice in relation to preemployment screening methods and processes including any legislation updates and changes
International / Cross border prescreening experience
Previous experience with Recruitment/MSP/RPO background
Have a clear understanding of the processes that need to be carried out to complete prescreening
Previous experience working within an employment screening function and with outsourced vetting providers
Demonstrable working knowledge of government legislation in relation to employment screening

An insight into some of your responsibilities:

Ensuring all new contractors are fully screened as per Oliver James requirements prior to the contractors start date, and managing the process from start to finish
Creating clients and screening requirements on internal databases, along with documentation and client specific forms
Right to work documents checks, chasing any Visa expiring before end date of the assignment
Requesting all screening checks such as professional qualifications, DBS, Credit check, international fraud sanctions or obtaining client waivers where necessary
Chasing missing paperwork, contracts, screening documents, client confirmations
Creating and processing all extensions paperwork, chasing client confirmations
Using EchoSign to send all contracts/consent forms
Updating and ownership of risk logs highlighting issues to manager
Resolving inbox queries and liaising with Consultants on a daily basis to ensure compliance
Changing/creating new client records on internal databases and communicating with consultants on outstanding issues
Monitoring client/RPO portals
Population of termination letters
Updating internal systems with dropper, early finish information
Maintaining internal databases to allow efficient payments and billing

OJ Rewards:

At Oliver James, we ask a lot of our employees, we are a high-performing and fast-paced business, which is why we give so much in return.

In addition to your competitive salary, we provide; ask to see our
OJ Rewards Brochure.

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Great Mind's Don't Think Alike

We want you to love Oliver James

We don't believe in perfect matches; so even if this role doesn't grab your attention; we still want to hear from you.