Personal Assistant to Md - Hampton Lovett, United Kingdom - Advantage Group

Advantage Group
Advantage Group
Verified Company
Hampton Lovett, United Kingdom

4 days ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Our client is a fabulous company, with a strong brand and great working environment., Their products really do make a difference to people's lives.

The quality of products and the high level of customer service provided make the Company a leader in its field.

They are looking for a PA to support their Managing Director.

This is a busy, but very rewarding role where you will never have 2 days the same


Job Summary


To be aware of the Company aims and objectives and to support the Director and Senior Management team to reach their targets and deliver on strategic goals.


Principal Accountabilities/Responsibilities
Organising the Managing Directors day

Liaise on a daily basis to identify key tasks

Maintaining diaries, updating appointments, being aware of the Directors movements at all times

Taking on some of the Directors responsibilities,working closely with management

Deputising for the Directors, making decisions,delegating work to others in their absence

To assist Directors and Senior Management to make the best use of their time by dealing with routing secretarial and administrative tasks

Screening telephone calls, enquiries and requests and handling them when appropriate

First point of contact with internal/external key personnel

Meeting and greeting visitors at all levels of seniority

Organising refreshments

Organising and attending meetings ensuring management are well prepared

To take dictation at meetings, providing general assistance during presentations

Arranging travel and accommodation

Taking on some of the Directors responsibilities working closely with management

Dealing with routine secretarial and administrative tasks

Devising and maintaining office systems

Provides full administration support for Senior Management as requested giving priority to the Managing Director.


Weekly:

Collate and circulate diaries for Senior Managers and Regional Consultants.


Ad Hoc:


Assist with the maintenance of the building and equipment for example notify Complete Vending of all problems, keep log where appropriate.

Arrange fuel cards as requested.

Co-ordinate sales conference and sales meetings. Liaise with WRA over venues, notify appropriate personnel and circulate details as required.


Co-ordinate training for new agents, write invitation letter to prospective new agents and circulate details to relevant HO personnel and regional Consultants.


Generation of all documentation relating to Agents including Raise contracts and relevant paperwork for agents taking and returning company vehicles, arranging insurance where appropriate and maintain insurance log for the broker.

To participate as a member of the Health & Safety team. To write up and circulate minutes in a timely manner.

Manage insurance claims for all company vehicles, liaise with broker/insurance company/garage.

Order work wear as required.

Attend Management meetings, prepare and circulate agenda. Write up and circulate minutes in a timely manner.

Co-ordinate the results of the Sales Agents' competition for their duration.

Organise annual gala dinner and any other corporate staff events as required.

Cover reception

Carry out any other duties as deemed necessary.


Personal Specification:

Discretion and confidentiality are essential attributes

Enthusiastic and positive working attitude

Self motivated

Organised

Calm under pressure

Use initiative to identify and solve problems

Flexibility with regards to working hours


Benefits:

Casual dress

Company events

Company pension

Free parking

On-site parking

Referral programme

Wellness programme


Schedule:
Monday to Friday


Ability to commute/relocate:

DROITWICH:
reliably commute or plan to relocate before starting work (required)


Work Location:
In person
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