Ward Clerk - Belfast, United Kingdom - Gen Tech Recruitment

Gen Tech Recruitment

Verified Company

Belfast, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

IPU Administrator/Ward Clerk required for maternity cover (approximately 10 months) for North Belfast.

Role

The post-holder as part of the Clinical Administration Team will provide an effective and efficient clerical and administrative support service for the In Patient Unit (IPU).

Duties will include:

Process referrals to the In-Patient Unit (IPU) using both hard copy and electronic systems.
Support the IPU Manager in the day to day administrative duties e.g. contacting suppliers.
Process discharges from the IPU.
Answer telephone enquiries with a helpful and polite approach and take accurate messages and forward to appropriate personnel in a timely manner.
Preparation and maintenance of files/case notes.
Organising and maintaining filing and administrative systems.
Provide clerical support for audit.
To help maintain databases and record patient data accurately (training will be provided).
Undertake typing of correspondence, Policies and Procedures, memos, minutes, reports as required on an ad hoc basis.
Act as a conduit for forwarding patient information to relevant professionals ensuring adherence to the Data Protection Act.
Prepare Purchase orders (PO), manage invoices etc. associated with IPU stock using the Compleat system.
Maintain appropriate levels of printed material and stock and to photocopy as required.
Retrieval and filing of records and documentation within the IPU and other areas as required.
Filing of patient investigations and other documentation within company filing systems.
In partnership with other colleagues in Clinical Administration Team manage the patient records store ensuring appropriate archiving of patient notes within the parameters set out in associated policies and procedures.
Assist in the maintenance of company filing systems.
Maintain appropriate levels of stationery and reorder as necessary.
Ordering patient transport as directed by clinical staff.
To sort open and distribute mail as appropriate.
Oversee and support volunteers undertaking administrative duties in the Inpatient Unit.
Be able to prioritise and manage workload effectively.
Liaise with statutory services to request patient information records on behalf of clinical staff.
To present oneself in a professional manner at all times both in appearance and performance.
To function as part of the Care Administration Team and cover for colleagues when required
Attend staff meetings.
Adhere to company Policies and procedures.
Participate in performance reviews and identify learning needs with line manager.
To act as a role model.
Any other duties which may be assigned by your line manager and IPU Ward Manager

Essential Criteria:

4 GCSE's (Grades A-C) including English Language (or equivalent).
OCR Level 2 in Text/Word Processing (or equivalent qualification).
Experience in the use of Microsoft Word and other Microsoft Office computer packages.
Experience in using databases.
1 year's relevant experience within the last 5 years, working in a healthcare environment.
Ability to work as part of a team and work under pressure.
Good communication skills both oral and written.
Be friendly and flexible in approach to work.

Hours of work:

Monday - Friday 8.15 am pm

Salary:
£21,143 - £22,648
For further information contact Tanya Lyttle on

Closing Date for Applicants Friday 6th January

Job Types:
Full-time, Fixed term contract

Contract length: 10 months

Salary:
£8.01-£10.03 per hour

Schedule: