Operations Administrator Part-time - Bedfordshire, United Kingdom - Whitbread

Whitbread

Verified Company

Bedfordshire, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Role:
Operations Administrator (20 hour contract)

Reports to:
Admin Support Manager

Salary:
Competitive + Benefits

Type:
Permanent

Location:
Whitbread Court, Dunstable

This role will provide comprehensive administrative and organisational support to Regional Operations Managers (ROM's), this is a shared between a team of 3 across PI&R.

Inside the role:

Opening and handling all incoming mail. Distributing appropriately according to its nature and bringing priorities to the forefront of the Operations team and brand team.

Where applicable respond on behalf of the team standard and general enquiries.

Organising venues for meetings, internal and external customers; including where appropriate booking accommodation, transport, train/air/hire car/taxi ensuring that time tables are relevant, meet the needs of the meeting. Setting up conference calls asrequired.
Ensuring at all times that best value is achieved in line with WHR expense policy
Typing and issuing correspondence to include letters, invites to meetings, disciplinaries, appeal minutes and long service letters.
Tracking expenditure of Brand Premier Inn Business Account cards and issuing statements to Operations Directors for sign off.
Raising MADC forms for systems /laptop/phone/ equipment orders.

Chasing where appropriate against delivery.

Managing mailing lists, updating site lists when changes happen in time, in detail and with accuracy. Sharing information with broader Restaurants team as appropriate
Ad hoc tasks: format and produce documents required for circulation or presentation as required; including presentations, proposals & briefs, chase & collate tasks.
Administrative support for SDWorx queries and activities from ROMs. Follow up on ROM requests and actions
Administration support for Oracle.
Raising purchase orders and tracking spend against budget.

Re-journaling costs back to end user.
Fusion/Oracle - Process all invoices requiring approval - Ops admin and ROM (with approval). Raise purchase orders forgoods and services, track and evaluate progress of orders.

Open to you: