Admin Assistant - Leeds, United Kingdom - Savills

Savills
Savills
Verified Company
Leeds, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Role Overview

Team Overview

Key Responsibilities

  • Providing full secretarial/administrative support to the Leeds Industrial, Office and Investment Teams
  • Use of Microsoft Dynamics to register and manage client contact details, input instruction details, generate fee invoices, fee shares and purchase orders and adhere to compliance procedures
  • An understanding of the current antimoney laundering procedures relating to acquisitions and disposals, working with the compliance department to ensure all aspects are met and completed in a timely manner
  • Use of 'Agents Insight' system to ensure that all property enquires are logged and responded to in a timely manner
  • Creating website listings and marketing particulars and ensuring they are kept up to date
  • Sending property requirements on behalf of clients and producing detailed availability schedules.
  • Updating and/or producing fee sheets, spreadsheets, presentations, reports, pitches and correspondence
  • Attending team meetings and ensuring each team's WIP is kept up to date
  • Booking internal and external meetings, travel and hotel bookings when required
  • Filing, archiving, binding reports and photocopying
  • Ensure the department debtors list is monitored regularly
  • Ensuring CRM details are up to date at all times
  • Build a collaborative relationship and have regular contact with the PA's throughout the division as well as with other agents.
  • Dealing directly with clients, over the telephone and taking messages
  • Attend team and client meetings and take minutes if necessary
  • Processing expense claims for the Directors
  • Audio/copy typing/report writing and compiling both in word, excel and produce presentations in PowerPoint
  • Providing ad hoc administrative support to the Leeds support team

Key Skills

  • Ability to multitask and to work accurately and effectively under pressure
  • Advanced Microsoft Office skills (incl. PowerPoint)
  • Experience of working across teams/departments
  • Ability to work in a team and understand team dynamics
  • Excellent organisational and coordination skills
  • Excellent verbal and written communication skills
  • Excellent numerical skills
  • Excellent time management skills
  • Must understand the principles and practice of client care
  • Strong proof reading and attention to detail skills
  • Reliable and able to handle confidential matters and be discreet at all times
**Savills employee offer
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