Office Assistant - Oxford, United Kingdom - Lewis Silkin LLP

Lewis Silkin LLP

Verified Company

Oxford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Term:
Permanent

Working hours:
Part-time (Part time x3 days per week, Tuesday to Thursday)

Reports to:
Office Manager

Department:
Employment

Location:
Oxford

The firm
Lewis Silkin works with leading businesses to protect and enhance their most important assets - their ideas, their people, their brand and their future

We call it:
Ideas. People. Possibilities.

With offices in London, Oxford, Manchester, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch.

We have two things at our core:
people — both ours and our clients'— and a focus on creative, tech and innovative businesses.

Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our 'I-CUE').

We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work.

The department

The EIR Division is one of the leading employment law practices in the UK and consistently top ranked by independent legal directories, we have more recognised experts in employment than any other UK firm.

With over 150 lawyers, Lewis Silkin's employment and immigration team offers an unrivalled service supporting clients, including many of the world's leading businesses, on their HR, employment and immigration law needs domestically and internationally.

The work of the team as a whole is a mix of contentious and non-contentious matters, for a wide range of clients.

The lawyers undertake a significant amount of business development including giving seminars and producing Lewis Silkin branded publications.

There is a significant international element to the Division's work, largely on account of its membership of the Ius Laboris international alliance of employment lawyers.

Responsibilities

Please note this role will be based in the Oxford office and will require presence in the office across the three days, there is no working from home option with this position.

Receiving and distributing daily post and end of day post room duties
Organising couriers within timeframe requested, ensuring collection/delivery both internally and externally
Answering reception front door and greeting clients and visitors at reception in a professional manner
Filing/scanning/photocopying on a daytoday basis (file notes, post, etc.)
Preparing meeting rooms for meetings/seminars/workshops; printing materials and managing attendance sheet
Organising monthly office free lunches
Ensuring smooth running of video conference meetings, having responsibility for smooth operation of VC / Teams systems and troubleshooting with the IT helpdesk
Looking after IT hardware troubleshooting with IT helpdesk with any issues, maintaining upgrades to internal laptops/IT equipment and managing stock
Maintaining stationery and IT stock and inventories weekly
Ensuring all photocopiers and printers are well stocked with paper and troubleshooting/liaising with copier companies
Responsibility for office archiving system
Reconciling petty cash float month end
To be trained to act as an Office First Aider, Fire Marshall and DSE Assessor (training courses provided for all)
Assisting secretarial team with tasks relating to invoicing clients eg, filing disbursements with Finance
Assisting with client file opening and draft terms of business letters
Photocopying/scanning tribunal document/bundles as required, and often at short notice
Preparing and submitting expenses on behalf of fee earners using Chrome River portal
Assisting with ad hoc travel arrangements and organisation of travel documents
Assisting with research tasks as required and any other reasonable task in line with the level of the role

This is a challenging role which requires an individual to possess a professional manner with excellent communication skills both written and oral.

The post holder will enjoy working in a collaborative team environment and, on occasion, under pressure. They will be highly organised with a co-operative, willing can-do attitude being essential. This role requires course attendances in relation to health and safety.

Abilities and desired qualities

Professional office environment experience would be an advantage
Strong attention to detail and excellent organisational skills
Knowledge of principles and practices of basic office management and organisation
Experience of using office equipment including photocopiers, printers and scanners
Ability to manage self with busy workloads and able to meet deadline, working under pressure
Ability to communicate effectively and to follow oral and written instructions