Administrator - Angmering, United Kingdom - Angmering Parish Council
3 weeks ago
Description
Title:
Administrator
Grade:
LC1 Below Substantive Benchmark Range
Salary:
Circa £23,000 based on full time hours and 2024 pay award pending
Responsible to:
The Office Manager
Location:
The Parish Office, Angmering
Hours per week:37 based on full time hours, part time hours considered
Contract:
Permanent
Important Functional Relationships:
Within the Parish Council Members of the Council, other employees of the Parish Council
Outside the Parish Council Officers of the Arun District Council, Officers of the West Sussex
County Council and adjoining Local Councils
Local Voluntary Organisations
Official Bodies
Members of the General Public
Local Private Businesses
Staff Responsibilities:
None
Main Purpose of the Post:
To provide effective central administrative and clerical support service to facilitate the day to day running of the Parish Council.
Maintain a wide range of records and databases for the Parish Council and administering these and other functions in accordance with Council policies and procedures.
To service Parish Council committees, this includes attending meetings and the ability to work evenings and at weekends as required.
Assist the Clerk and Office Manager of the Council in the performance of their duties in carrying out all lawful orders and instructions of the Council and the taking of all reasonable steps to protect or promote the interests of the Parish Council.
Key Tasks:
To provide reception duties in the Council Offices to include answering the telephone and dealing with enquiries from the public.
Provide general clerical and administrative duties including pre and post Committee and Council work, dealing with the post, maintenance of office systems, including the administration of the filing system.
To assist with maintaining and updating pages on the Parish Council's website and social media pages.
Order and maintain stocks of office supplies and advise on stocks to be ordered.
To provide administrative support to the Groundsman as required but to include timely preparation of the monthly and quarterly external equipment inspection forms, collating items for noticeboards and the ordering of any equipment as required.
Assist with projects as required and to undertake any other duties that may be required by the Clerk and Office Manager of the Council from time to time, appropriate to the grade and designation of the post.
Adhere to all of the Parish Council's Policies e.g. Health and Safety Policy, IT Policy, No Smoking Policy etc.
To undertake Risk Assessment/Health and Safety duties as required.
Undertake available training opportunities identified through appraisal and supervision and show a commitment to continuous development, to maximise potential and ensure the efficient and effective delivery of Parish Council services.
To undertake any other tasks commensurate with the grading of the post, as required by the Office Manager or Clerk, ensuring that all duties undertaken are done so in accordance with departmental policies, practices, procedures and standards.
This job description sets out the duties of the post at the time it was drawn up.
Such duties may vary from time to time without changing the general character of the duties or the level of responsibility entailed.
Such variations are a common occurrence.
Staff team-working and individual personal development are the keys to the Council's success in delivering its business aims and objectives.
All staff are therefore expected to have a flexible attitude in responding to new priorities and opportunities as they arise.
Job Types:
Full-time, Part-time
Salary:
£23,000.00 per year
Expected hours: 20 per week
Benefits:
- Company pension
- Work from home
Schedule:
- Monday to Friday
- Weekend availability
Work Location:
In person
Application deadline: 19/04/2024
