Administrator - Warwick, United Kingdom - JNP Group

JNP Group

Verified Company

Warwick, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title
Health & Safety / Quality Assurance and Framework Bid Administrator (full-time)

Reports to
HSQE Manager

Location
Sheffield, Amersham or Warwick

Position Summary

We are looking for an enthusiastic and efficient Administrator to manage the day to day running of all areas of Health and Safety and Quality Assurance, plus our 3rd party certifications and Pre-Qualification Submissions.

We are looking for someone who will be proactive in expanding and developing the role and taking an active part in supporting all areas as required.

Main Duties

Main duties:

Ensure Health and Safety Information, QA, Rail and IMS Systems, are updated and maintained accurately.
Contribute to the continuous improvement of internal systems and practices.
Respond appropriately and professionally to internal and external queries.
Liaise with management, insurance companies and legal representatives to resolve Health and Safety queries.
Liaising with our external HSQE Consultant on authorisation of documents and forms and operation of the management systems.
Assisting with the creation and updating of documents including policies, risk assessments and checklists.
Organising meetings, creating agendas, and taking minutes
Assisting with data gathering and the production of quarterly management information.
Prepare, coordinate, and produce PQQ/RFP/RFQ/RFI submittals.
Research and update the Framework database.

Any other admin support as required by the HSQE Manager.

Requirements:

Education/ Experience

5 GCSE's grade A-C, including Maths and English
Minimum two year's previous experience in a busy administrative office environment.

Technical Skills

Excellent working knowledge of Microsoft Office packages including Excel, Word, PowerPoint and Outlook.
Experience of working with a database is desirable.

Competencies

Excellent written and verbal communication skills
Excellent interpersonal skills being professional and approachable
High level of organisational skills and great attention to detail, with the ability to multitask.
The desire to deliver work of a high standard
The ability to work independently without constant supervision, as well as working well within a team
Ability to manage own workload within agreed time scale
Proactive approach to work taking initiative where needed

Salary:
£27,000.00-£31,000.00 per year

Benefits: