Operations Coordinator - Aberdeen, United Kingdom - V-TES
Description
Position
Operations Coordinator
Location
Aberdeen
Reports to
Operations Manager
Job Objective
- To support Operations team. The below list, whilst not exhaustive, is the minimum expected duties for the role of V-TES Operations Coordinator. V-TES shall assist and develop all personnel as part of our competence development plan to maintain the highest possible standards of service for our clients.
Key Responsibilities - A wide range of administrative tasks including answering the phone, managing diaries, typing, general correspondence & filing.
- Sending out Quotes to Clients.
- Following work flow process for administration tasks.
- Book accommodation and travel for onshore & offshore personnel as requested.
- Plan and arrange employee training when required.
- Update and manage training matrix.
- Liaise with various supplychain parties including carriers and transport operators to ensure customer orders are moved seamlessly from door to door.
- Ensure minimum stock levels of PPE are maintained.
- Issue PPE to personnel.
- Update Operations Tracker.
- Maintain and update QHSE Management system.
- Raising Purchase Orders & chasing outstanding Purchase orders.
- Follow up on enquiries.
- Any other administration tasks required.
Knowledge and competence
- Required Knowledge_
- Required Competence_
SAGE experience (desirable)
Must be able to react quickly and decisively to constantly changing demands and circumstances.
Display Screen Equipment - eLearning*Environmental Awareness - eLearning*Fire Awareness - eLearning*Manual Handling - eLearning**this training shall be provided upon commencement of role
Salary:
From £25,000.00 per year
Benefits:
- Company pension
- Free parking
- Private medical insurance
Schedule:
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Aberdeen: reliably commute or plan to relocate before starting work (required)
Work Location:
One location
