Administrator for The Deputy Honours Secretary - London, United Kingdom - Department for Culture, Media and Sport

Department for Culture, Media and Sport

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £24,779 - £27,945

London £27,229 £27,945 // National £24,779 £25,430 + benefits.
A Civil Service Pension with an average employer contribution of 27%
Job grade:
Executive Officer
C
Contract type:
Permanent
Business area:
Public Bodies, Appointments, Honours and Awards
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Fulltime, Job share
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Darlington, London, ManchesterAbout the job

Job summary:

The Honours and Awards team sits within Public Bodies, Appointments, Honours and Awards (PBAHA).

It leads the administration of Honours nominations across Arts & Media, Sport, Community & Voluntary Service and Public Service, and the King's Award for Voluntary Service (KAVS).

The Honours system has two rounds per year: New Year and Birthday.

The team delivers each element of the process according to the cycle, working closely with Cabinet Office, independent committees and senior Civil Servants.

The KAVS is an annual UK-wide award scheme which rewards exceptional contributions by local volunteer groups. It's the equivalent of an MBE and is the highest award which a voluntary organisation can receive.

The team is a highly collaborative one, sharing workload during peak times to meet deadlines and quality expectations. Exact responsibilities may flex over time to ensure all team members have appropriate workloads. You will be joining a team of nine people, led by the Head of Honours and Award

Job description:

We are looking for a highly organised individual who enjoys working in a structured, process driven environment.

You should have the ability to summarise information from a variety of sources, as well as experience of stakeholder management and project planning.

Both Honours and KAVS require the efficient management of a rigorous, time bound and transparent process that involves close working with high-level internal and external stakeholders.

These include the Royal Household, His Majesty's Lord Lieutenants and the KAV's National Assessment Committee - chaired by Sir Martyn Lewis CBE - and Honours Committees.

Key responsibilities will include:

Administrative support for the Honours & Awards team, including inbox monitoring, data management, paying invoices, scheduling meetings and providing regular progress reports.
Acting as a first point of contact for members of the public and His Majesty's Lord
Lieutenants across the UK
Logging and sifting public nominations in line with agreed criteria
Drafting citations for award nominees
Working with the Palace on Royal Garden Party invites
Supporting internal and external promotional activity, including the internal DCMS intranet, social media and KAVS website

Person specification:

Essential Requirements

Strong planning, coordination and project management skills
Excellent organisational skills showing the ability to prioritise work in order to meet tight deadlines
The ability to communicate professionally, confidently and effectively with people at all levels
Good written communication skills, able to summarise information from a variety of sources
Ability and willingness to work collaboratively and flexibly

Desirable Skills

Familiarity with Google Suite or a similar Cloud based system.
Creating content and using social media in a personal or professional context.
Previous experience working on similar Awards/Departmental Honours

Behaviours:

We'll assess you against these behaviours during the selection process:

Managing a Quality Service
Communicating and Influencing
Working Together
Delivering at Pace

Benefits:

Alongside your salary of £24,779, Department for Culture, Media and Sport contributes £6,690 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

DCMS values its staff and offers a wide range of benefits to everyone who works here. We're committed to developing talent, and supporting colleagues to have great careers in our department.

To support with that, some of the benefits we offer include:

Flexible working arrangements and hybrid working
DCMS staff work on a flexible basis with time spent in offices, and time spent working from home
26.5 days annual leave on entry, increasing to 31.5 days after 5 years' service
A Civil Service pension with an average employer contribution of 27%
Access to the Edenred employee benefits system which offers discounts to popular retailers and access to various useful resources such as financial and savings advice
3 days of paid volunteering leave
Up to 9 months maternity leave on full pay + generous paternity and adoption leave
Staff reward and recognition bonuses that operate throughout the y