Personal Assistance 12 Month Ftc - London, United Kingdom - DDB Network

Description

We believe in the power of creativity to create the change we want to happen in the world and we develop audacious and famous ideas for our clients that help to grow their businesses and shape culture by driving behaviour change at scale.

We believe firmly in respect, kindness, openness, self-expression, and creativity, making space for the lived and learned experiences of all our people, and helping them to be the best they can be.

We are intellectually curious about difference, embracing change for the better, and are committed to opposing injustice and constantly challenging the status quo.

We're a place packed with the energy and passion to make things happen, and are always on the lookout for brilliant new talent to join us on our journey.

Covering maternity leave, this is a 12 month fixed term contract and the need to come in running, combined with the seniority of the people you'll be suppprting, previous experience within an Advertising or Media agency network or similarly high-profile, fast-paced environment is essential.

• Day to day diary management.
• Organising internal and external meetings, including booking/preparing meeting rooms, catering requirements and materials required for the meeting.
• Planning conferences, workshops, seminars, client dinners and other events as necessary.
• Preparing travel arrangements and preparing iteneries where required.
• Building and maintaining a strong relationship both internally and externally and with clients.
• General admin tasks including expenses and timesheets.
• Compiling and formatting documents and presentations to an exceptional high standard if needed.

• You'll be resilient, professional and able to react quickly under pressure.
• Experience of working with highly confidential & sensitive information.
• You'll anticipate needs and problems and proactively organise solutions in advance.
• Adaptability and resourcefulness when faced with challenges.
• Excellent attention to detail with the ability to prioritise and multitask efficiently.
• You'll be highly organisation and possess exceptional people management skills
• Approachable, unflappable and with excellent communication skills.
• Experience of organising and maintaining complicated diaries
• Intermediate to advanced knowledge of MS Suite [Outlook, PowerPoint, Teams, Word, & Excel]