Personal Assistant - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Band 4

Main area

People Directorate (HR)

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Grade

Band 4

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Contract

Permanent

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Hours

Full time hours per week

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Job ref

Site

Trust Head Quarters, Nottingham City Hospital

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Town

Nottingham

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Salary
- £23,949 - £26,282 pro rata, per annum
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Salary period

Yearly

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Closing

22/03/2023 23:59Job overview

Are you passionate about the NHS? Have strong administrative and organisational skills with experience of providing senior administrative support and diary management to Senior Managers? If yes, we would love to hear from you.

We are looking for a dynamic, self-motivated and focused PA to join the People Directorate (HR) in this pivotal role providing a full range of comprehensive secretarial and administrative support to Deputy and Operational Directors of People enabling the efficient operation of their portfolios.

This is a great opportunity for someone who demonstrates excellent organisation and prioritisation skills, self-motivated and thrives in a busy team and autonomous environment.

We're looking for someone who is an excellent team player, flexible, focused, resilient and manages conflicting priorities successfully.

You will act as an ambassador for the People Directorate and Trust.

This is a demanding, varied and interesting role and needs someone who is organised, has the ability to multitask, be responsive and adaptable to suit the variable and developing work of the senior managers and exercises discretion and confidentiality.

Main duties of the job

You will join the People Directorate and have opportunity to create and build relationships with a range of colleagues in a variety of roles and levels.

Exact responsibilities will be agreed between the post holder and their assigned senior managers and will include, but are not limited to:

Often being the first contact point to the senior managers and their reports, responding to queries and signposting

Pro-active management of complex diary arrangements including managing priorities and clashes. Maintaining free space in the diary to complete work, read papers, managing actions and responses

Meeting coordination and administration, including drafting documents, agendas, taking minutes and other administrative needs as required

Preparation of papers in advance of meetings as required, ensuring that minutes, papers, and correspondence are available

Processing invoices and other financial arrangements within scope of role

Meeting regularly with designated senior managers to discuss diary, agreeing priorities and monitoring workload

Working effectively with the wider teams across the People Directorate and cross covering other PAs

Supporting other adhoc and discrete pieces of work and projects

Working for our organisation

Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country where our colleagues do amazing work everyday.

For information about the Trust, including business plans, annual reports, and services, visit our website.

Detailed job description and main responsibilities

Please see the attached the Job Description and Person Specification for key duties and responsibilities.

This is your opportunity to showcase you You should outline your skills, experience, and achievements, providing further information/evidence of your suitability for the role, with particular reference to the essential criteria (outlined in the Person Specification)

Person specification

Training and Qualifications

Essential criteria

Good standard of education including minimum GCSE A-C in Maths and English;
NVQ 3 Business Administration or equivalent experience;

Experience and Skills

Essential criteria

Proven clerical/ administrative experience within customer care environment;
Experience of efficient diary management, meeting preparation and organising, filing system management, conference or equivalent planning
Minute taking experience and producing agendas
Ability to communicate effectively at all levels including senior managers and with external customers / stakeholders
Strong attention to detail

Desirable criteria

Experience of the NHS in a similar role within a large acute teaching hospital;
Previous NHS/Social Care experience
Cash/finance management experience

Essential Criteria

Essential criteria

Assessment against essential criteria in Person Specification

Desirable criteria

Assessment against desirable criteria in Person Specification

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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience.

Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

Salary:
The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence:
All ap