Commercial Sales Administrator - Milnathort KY - CALEDONIA PLAY LIMITED

Description

At Caledonia Play we design, supply, and deliver quality timber play equipment to both the private domestic market and across all public sector markets from our Kinross-shire based premises.

As we continue to grow, we're looking for a highly organised and proactive Commercial Sales Administrator to ensure every project runs smoothly from enquiry through to completion.

The Role

You'll play a key role in supporting our sales and tendering processes, managing customer documentation and liaising between internal teams and external partners. You'll help us maintain excellent client relationships and keep our projects on track.

Key Responsibilities:

• Prepare and issue quotations, tender documents, and framework submissions
• Manage customer and supplier correspondence in a professional, timely manner
• Maintain accurate and up-to-date records on our internal systems
• Coordinate with construction partners, suppliers and local authority contacts to support project delivery
• Assist with bid documentation, pricing updates, and commercial reporting
• Track contract milestones, ensuring compliance with company and client requirements - including scheduling inspections
• Attend Show and Trade stands as required

About You:

You're an organised, detail-oriented professional who enjoys being at the heart of a busy team. You take pride in accuracy, communication, and teamwork — and you're comfortable working with a wide range of clients.

Essential Skills & Experience:

• Previous experience in a sales administration, commercial coordination, or bid support role
• Strong organisational and communication skills, both written and verbal
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Comfortable handling tenders, quotations, and formal documentation
• Excellent attention to detail and a proactive approach to problem-solving

Preferred:

• Experience working within the construction industry
• Knowledge of tendering portals or framework agreements
• An interest in play, outdoor spaces, or community projects

Monday to Friday, 30 hours per week.

• Additional hours may be required during the busy summer periods to meet customer demand

This role is office based at our premises in Milnathort.

Please apply with CV and covering letter stating your current salary and notice period to Lynn Webster, HR Administrator –

Closing date 12 Noon Friday 7th November 2025.

Job Type: Part-time

Pay: From £25,500.00 per year

Expected hours: No less than 30 per week

Benefits:

• Company pension
• Free parking
• On-site parking

Work Location: In person