Medicines Management Admin Assistant - Warrington, United Kingdom - Mersey Care NHS Foundation Trust

Mersey Care NHS Foundation Trust

Verified Company

Warrington, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Do you want to be part of an innovative and dynamic department ina large proactive forward thinking, innovative and progressive NHS Trust?

We are seeking an enthusiastic, self-motivated, administrative assistant to provide support to the newly integrated Medicines Management Team in Mersey Care NHS Foundation Trust.

It is an exciting time to join our team at Mersey Care.

The Executive Team recognise and fully support the value of medicines management services and have provided a significant amount of additional funding to enable the transformation and expansion of our service.

We have recently completed an Organisational Change process; the service has been restructured to support a new enhanced model and is working under a newly established senior management team which is fully committed to delivering outstanding pharmacy services and investment into the professional development of the pharmacy workforce.

The new model has created a significant number of innovative and development roles which will enable us to improve the use of our resources and further develop high quality care.

This role will be within the Governance portfolio working with the Deputy Chief Pharmacist (Governance) and her team as well as the additional administrative team.

To provide a comprehensive and high quality secretarial/administrative support undertaking a wide range of administrative tasks, including personal responsibility for a number of delegated tasks, and providing cover and support alongside other secretarial support staff within the staff within the service

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 11 million people.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services.

Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient.

We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together.

We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

Work within the medicines management administration team to develop and maintain appropriate administrative systems.
Establish and provide high standards of support to the wider medicine's management team.
Organise the diaries and commitments of managers, including scheduling of meetings, conferences, including making catering and travel arrangements when necessary.
Attend team meetings, take notes, prepare agendas and other papers as required.
Sort and prioritise mail for the team dealing with all correspondence confidentially.

team as necessary.

To undertake general reception duties at the pharmacy hatch.

future.

Responsible for the ordering, receipt, storage and issuing of controlled stationery including FP10 and hospital prescriptions in line with Trust policies and procedures and national guidelines.
Liaise with colleagues at all levels both within the team and across other agencies and in other organisations.
Prepare and type documents and spreadsheets as required.
Maintain appropriate supplies for the team, being responsible for all necessary ordering of supplies/equipment.
To organise and facilitate the distribution of medicines resources, including books and journals.
Receive, file and archive medicines management paperwork onto a computerised system, including prescriptions and stock sheets.
Receive and process invoices, in line with departmental procedures and policies, keeping a record of invoices paid.
Maintenance of computerised and paper-based staff records including annual leave, sickness absence, time off in lieu, bank shifts, overtime and carers leave.
To communicate with service users, medicines management staff, drivers, other trust staff, and staff from external organisations.
To attend and proactively contribute to team meetings.
To undertake other relevant duties which are commensurate with the role, including project work and absence cover.