Executive Assistant - Edinburgh, United Kingdom - Cross Resourcing

Cross Resourcing

Verified Company

Edinburgh, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are thrilled to be working with our leading Legal client, one of Scotland's most highly regarded firms, to recruit an Executive Assistant to join their team on a full time, permanent basis.

Our client is one of the largest Law Firms in Scotland.

Position reports to
Secretarial Manager

Location
Edinburgh

Salary
Depending on experience

Role Purpose

You will provide administrative support/EA support to the Private Client and Family team whilst also providing Administrative support to the Charities team.

Role Responsibilities

Diary Management
Handling all new client enquiries
Manage all meeting bookings, ensuring refreshments and all required information is available
Manage Solicitor mailboxes, filing and flagging where appropriate
Scan mail into system, organising for relevant party
Manage client projects when required, creating powerpoint presentations
Typing client correspondence when required
Support other teams in times of absence/holidays
Ensure all dictation work is completed on time for the team, working with the document team, proofreading when needed
Ensuring the case management system is updated at all times
Prepare draft letters of engagement
Billing, ensuring clients are billed appropriately
Expenses
Work with the cash room team to ensure all invoices are paid accordingly
Minute taking when required
Arranging meetings on behalf of Charities and Trusts
Collating paperwork for meetings and distributing
Managing gift aid claims
Liaising with external stakeholders such as HMRC and Charity regulators

Key Skills

Strong EA/PA experience, within Private Client
The ability to work independently but equally as part of a team
Excellent communication skills both written and oral
Flexible and adaptable to change, strong problemsolving skills
Strong attention to detail, the ability to work under pressure
Commercial aware and client focused
The ability to collate complex information and present a simple solution
Excellent IT skills

Benefits

Excellent benefits package

This is a full-time, permanent role and is fully office based.

Next Steps
Alternatively, should you require additional information, please contact us.

Equal Opportunities
Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.