Part Time - Docklands, United Kingdom - Morgan McKinley

Morgan McKinley
Morgan McKinley
Verified Company
Docklands, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Part time
Description

If you are a Team Assistant with Experience covering heavy diary management is a team player, collaborative, Professional and approachable, with a flexible 'can always do' attitude would love to hear from you.


Job Title - Part Time - Team Assistant


Length - 12 Fixed Term Contract - 21 hours a week.


Salary:

- £25,000 - £28,000 DOE


Location - Canary Wharf, 3 days in the office


DESCRIPTION.

Responsibilities will include but are not limited to.

  • Full support for multiple people in the department including Directors & Partners and admin support for wider team.
  • Extensive diary and calendar management
  • All business and personal administration for extremely busy individuals.
  • Ensuring efficient management of the Executive team incoming and outgoing correspondence, telephone calls and all other communication (verbal, paper and electronic),
  • Complex diary management and coordination of meetings and conference calls.
  • Arranging travel including flights, hotels, cars, visas etc. and preparing travel itineraries.
  • General secretarial duties including dealing with post, typing, filing, photocopying, scanning, telephone calls.
  • Assist with the timely preparation of agendas/minutes/actions for daily schedule, internal and Board/Committee meetings and follow up as required.
  • Process expenses to input onto the system weekly and process monthly.
  • Production and amendment of reports (Excel, Word and PowerPoint)
  • Advanced MS Word and PowerPoint essential
  • Acting as the document controller for complex documents in development
  • Preparing and providing briefing papers and programmes in advance of meetings.
  • Acted as primary point of administrative contact and liaison with other offices, individuals and external organisations to streamline communications.

PROFILE

To be considered for this role, you must:

  • Have previous experience within a similar role at the same level.
  • Financial service, Insurance, banking or industry experience, desirable.
  • Experience dealing with multiple, team diary management.
  • Excellent communication and organisational skills
  • Strong interpersonal skills, able to interact confidently with colleagues / clients at all levels.
  • Able to work with minimum supervision.
  • Be confident with all MS Office packages
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
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