Project Administrator - Bromborough, United Kingdom - Crossword Recruitment
Description
Project Administrator/Document Controller, Bromborough (will involve site visits)Our client is looking to recruit an experienced Project Administrator with demonstrable experience in document control.
You should be used to working as part of a team in implementing and, where necessary, helping to develop efficient work processes.
You should have a professional approach, but unafraid of scheduling and/or chasing up others directly when necessary on tasks to achieve timely outcomes.
You must be able to build trust and confidence through competence, consistently delivering on promises, and promoting clear and timely communications with customers, colleagues, supply chain, and other project stakeholders.
You will act as a dependable assistant to the Project Manager, being a self-starter with good judgement and initiative, and a capable negotiator who 'gets things done' - on time and properly.
Laser focussed determination to deliver on promises every time, for the internal team in particular, but also for other company and project stakeholders.
Desirable Skills:
Previous experience in a construction contracting company, preferably with MEP bias.
Previous experience of cloud based ERP / document control systems, preferably any or all of: Procore, Fieldview, 4P, Aconex etc.
Working knowledge of Microsoft Project, and understanding of how time can impact project budgets.
Previous experience in setting up and negotiating terms in a competitive market, such as for accommodation rentals, travel rates etc.
The role requires a can-do, hands-on, pro-active approach and a tenacious, organised character that is focussed on sustainable business success, while operating within our clients values.
Duties:_
Act as the central document control resource and co-ordinator for the company Projects Enterprises, responsible for ensuring the completeness, consistency, and quality of all project related documentation across multiple projects.
Set up / adapt templates /schedules/processes as necessary (in-line with company management systems) to streamline and support the work of the site teams, ensuring that all records are relevant and nothing is missed and are completed and securely stored in a timely and proper manner.
Act as the gatekeeper interface between document systems, checking information integrity/completeness and carrying out routine document uploads/imports to/from Procore and same for Customer document control and ERP systems to meet their deadlines.
Assist with timely and proper resourcing of projects, carrying out tasks and progressing follow ups, and scheduling / bringing forward actions to close to keep the team on track.
Attend internal ISO meetings and assist in management system records and development of processes and associated tools.
Review designers and contractors' drawings for completeness of information and ensure compliance with contract requirements. Notify relevant parties of any discrepancies in timely manner and ensure actions are closed out.
Produce the project handover file documentation, developing and building this from the get-go on a project to ensure that this is fully complete and is ready to be presented in the correct manner/format in time for PC, or other agreed contract deadline.
Assist with managing accommodation and travel arrangements for the project team, including securing and managing suitable and economic property rentals, train travel etc.
To engage with, and support, the work of the wider team in any tasks reasonably required, retaining at all times alignment with company values.
Job Types:
Full-time, Permanent
Salary:
£28,000.00-£32,000.00 per year
Benefits:
- Company pension
- Free parking
- Onsite parking
Education:
- GCSE or equivalent (preferred)
Experience:
- Administrative experience: 2 years (required)
Work Location:
In person
Reference ID:
NMCKI009
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