Senior Facilities - City of London, United Kingdom - Larbey Evans

Larbey Evans
Larbey Evans
Verified Company
City of London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

A prestigious UK law firm is looking to hire a Senior Property / Facilities & Workplace / Building Services Manager on a permanent basis to work within the London office to strengthen the financial & project management discipline of the wider team and enhancethe value from their strategic supplier partnerships.

A salary of up to £75,000 is on offer plus exceptional benefits.


Responsibilities will include:

  • Supporting business case development for investment in new & existing locations and sourcing options for new office space. Supporting the design & fitout and operational readiness for new & existing locations
  • Building strong relationships with our workplace services suppliers & landlords
  • Working closely with Finance, overseeing the management of Property & Workplace Services related financials, including planning & budget management. Delivery of Workplacerelated reporting, including financial and carbon emissions reporting, office attendance& space utilisation reporting
  • Ongoing facilities management & maintenance for London and other national offices, plus support to other international offices
  • Achieving & maintaining ISO standards for each office, delivering on their environmental sustainability commitments
  • Delivering robust carbon emissions data management capability to track and deliver our Sustainability targets in relation to carbon neutrality & netzero
  • Health & Safety policy development, oversight & engagement. Daytoday execution (e.g., workstation & H&S assessments)
  • Financial accountability for all Property & Workplace Services budgets, including budget setting, tracking, reporting and benchmarking
  • Developing Workplace Services data governance, including accountability, process flows and approvals improving data quality, frequency and relevance to decision making
  • Developing KPI's to support the robust management of Workplace Services performance and the performance of our suppliers
  • Create and manage Property and asset data registers to audit and inform contract and project decisions
  • Production of regular Property & Workplace Services management information for distribution to senior leaders e.g. Operations Board and Exec Board, including
  • Influence decision making by producing datadriven analytics input for investment decisions and project status reporting.
  • Close engagement with Finance to enhance budget models, recharge mechanisms, cost control, service charge management and serviced office finance control and verification.
  • Line management responsibility for the Workplace Services Finance and Projects Lead, supporting their development and career progression
  • Robust, proactive management of key suppliers who provide essential services to the firm, with a relentless focus on delivering client service excellence (e.g., catering & hospitality, reception services, office experience)
  • Workplace Services Supplier contract management, including tenders, benchmarking, annual reviews, financial analysis & compliance
  • Writing tender specifications, analysis of supplier bids, award of contracts & establishing service level agreements (outlining costs, service & quality standards, contract schedules, reporting and delivery timescales).
  • Working closely with Risk & General Counsel to develop and implement procurement frameworks and contractual arrangements specific to Workplace.
The successful Senior Manager must have previous experience within a professional services organisation, working at management level.
Hybrid working is on offer, plus exceptional benefits and a salary of up to £75,000.
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