Event Coordinator - Salford, United Kingdom - Unitemps

Unitemps

Verified Company

Salford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role Detail

The Event Coordinator position is suited to a highly organised individual with a passion for user experience, customer service and attention to detail.

They will have knowledge and experience in the event and training industry and work cross functionally to plan and deliver multiple events and training courses per month within specified timescales and budgets.

They will work with a dedicated team ensuring training courses, conferences and briefings are delivered to the highest standard. This is a fantastic opportunity for an individual looking to take the next step in their events career.

They will take the lead on co-ordinating and delivering a high output of training courses, conferences and briefings both on site and at external venues, having accountability for their own portfolio and oversee all pre, post and on the day logistics; this includes liaising with multiple stakeholders both internally and externally.

The role is hands on and requires a flexible approach. They will be required to work outside of office hours and travel from time to time.

Duties & Responsibilities
The Event Coordinators role is to fulfil the following duties and responsibilities:

Work as part of a team, contributing to the smooth operation and organisation of training courses, conferences and briefings which include both on site and external venues
Work with the Head of Production and Events to improve delivery processes to receive better customer service feedback
Coordinate a range of training courses, conferences and briefings providing all communication and administration. Being the main point of contact for delegates, tutors, speakers, sponsors and suppliers and actioning their requirements
Set, communicate and maintain timelines and priorities for all event tasks in accordance with team KPIs ensuring tasks are allocated, completed and escalated to avoid issues in advance of the event
Book rooms and venues, order catering, arrange room set up and create event documents and training materials
Operate within a cost focused environment being conscious of costs relating to all events, flag loss making conferences, make sure budget sheets are up to date and financial reporting for all event projects
Collate feedback for reporting
Work with external venues to meet the specifications of the event, whilst negotiating preferential rates
Work within a cost focused environment, being conscious of costs relating to training courses and events
Manage relationships with corporate clients; developing exhibition plans and ensuring all contractual agreements are fulfilled with regards to speaker and seminar slots
Develop ongoing relationships with key partners from the University and thirdparty suppliers venues, catering (internal and external) working with them to meet the specifications of the event
Provide excellent on the day support and customer service: meet and greet delegates, tutors, speakers and sponsors
Work with other team members on the day to ensure customer service is of an excellent quality
Complete postcourse administration
Contribute to the day to day running of Adelphi House, raising any issues with the building manager