Personal Assistant - Inverness, United Kingdom - Saffery Champness

Saffery Champness

Verified Company

Inverness, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our Inverness office is seeking a highly experienced Personal Assistant to provide a professional, flexible and high standard of support to Partners and their teams across the business.

To ensure the provision of a first-class PA service to a defined number of Partners and their teams within the relevant office.

Reporting to the Executive Assistant/Office Manager, responsibilities will include.

Complex diary management for Partners to include arranging meetings and video conference calls, booking meeting rooms and required refreshments. Minute taking (as required).
Submission of expense claims.
Booking travel, organising trip itineraries and logistics.
Email management on behalf of Partners (if required)
Liaising with clients and others in a professional and polite manner, following up on any agreed actions.

The Team:

This role will be part of the wider Business Support Team and will report into the Executive Assistant/Office Manager.

The Office:

The Inverness office has around seventy-five employees.

The team cover all the major accounting and tax disciplines including accounts, audit and tax for companies, individuals, partnerships and trusts in the Highlands and all over the UK.

Work is undertaken for large multi-national companies, family businesses, and a vibrant and varied combination of local, national and international individuals.

The office has a mix of local and remote workers, and is a welcoming and inclusive place to work.

The office Great Place to Work feedback is extremely positive, but we take all feedback seriously and look for continuous improvement in all areas to make the office a place the team can be proud of being part of, and where they feel they belong.

You:

We are looking for the following skills, knowledge and experience:

Excellent organisational skills
the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner.
Welldeveloped time management skills the ability to work to tight deadlines while maintaining a high standard of accuracy.
Able to manage expectations and provide realistic timelines for delivery.
Ensures work is delegated or handed over to ensure timely completion.
Able to work proactively to find ways of making fee earner lives easier.
Welldeveloped communication skills the ability to communicate in a confident and professional manner at all levels.
Demonstrate proactivity and the ability to work on own initiative.
Understands the deadlines of others and is able to work flexibly around peak periods.
The ability to adapt working styles to individuals' ways of working.
Maintain high levels of confidentiality and discretion at all times.
Reliable with a strong work ethic and a 'cando' approach.
Acts as a positive role model at all times.
High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint.
Fast and accurate keyboard skills with excellent attention to detail, use of language and grammar.
Previous experience of arranging client events and the confidence to play a pivotal role at such events is highly desirable.
Previous experience of working within a busy corporate environment is highly desirable.

Reward & Benefits:

A 35hour working week with a hybrid working policy with the flexibility to work from home for up to three days per week (our core hours are 104)
Excellent benefits including; contributory pension scheme, 25 days annual leave, Life Assurance cover and great flexible benefits and family friendly policies,
Eligibility for the firm's Profit-Sharing Plan. Paid in December.
Eligibility for paid overtime or time off in lieu.