Places Coordinator - Stroud, United Kingdom - Ecotricity Group Limited

Ecotricity Group Limited

Verified Company

Stroud, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Location:
Stroud

Salary Details:
£22,500

Advertising End Date: 27 Jan 2023

About The Role

Working within Ecotricity's People & Places Department, the role of Places Coordinator is a varied one but with the common theme of delivering an excellent level of service and support to internal & external customers and third parties for all our sites in the Stroud area, including our offices, our production site at Q Park and Forest Green Rovers football club.

We are looking for a Places Coordinator to help us maintain a secure and well-functioning work environment.

As part of a busy & friendly team, the Places Coordinator will be responsible for a variety of activities to support the high-quality delivery of services in several areas, including estates & facilities, health & safety, and general support, e.g.

on Estate-related projects.

In addition, the post-holder will have some responsibility for supporting the Lion House Receptionist/Admin Assistants, as well as working with third party contractors, Suppliers and service providers.

Department

The Places Team provides a key frontline service for all management and employees, and liaises with external companies, contractors and agencies to ensure a safe and effective working environment.

The team approach is fast paced, friendly but professional, with a focus on a safe and effective working environment.

Core Responsibilities

Facilities & Maintenance

Providing a first line contact for the Places Team for all internal and external customers/contractors, including our inhouse cleaning team
Helping to resolve Places queries and issues for all sites on the Jira Service Desk.
Checking all devices within the organisation as needed, e.g. alarms or security cameras. Arranging for systems, such as heating and air conditioning, to be looked after and operated appropriately
Fixing minor issues around the sites(s) in appliances or arranging for repairs when needed
Weekly walk around of our Stroud site to check for any Snags, issues and ensure H&S systems and equipment is in safe working order.
Helping with employee relocations across all buildings when required
To check and maintain Bibo Water Machines
Completing cycled servicing when required for all units
Used on site at Lion and Q-Park.
Liaising with external companies regarding maintenance, recycling services and other support services
Managing the Weekly Maintenance Schedule for the contracted Maintenance Support on site Thursdays & Fridays
Or when the support is required.
Helping to maintain accurate and timely records for all relevant sites, ensuring that preplanned maintenance activities are carried out effectively and on time across all sites
Including Q-Park & FGR
Administer access issues with Net
Monitoring stationery and office supply procurement across the Stroudbased sites, helping to ensure that we remain efficient, economical, and ethical.
Ensuring that the ordering and monitoring of refreshments, lunches etc is efficient, economical, and ethical.
Monitoring and organising documentation or actions required for ESOS, ISO14001 etc. to help ensure compliance.
Out of Hours oncall support to the business managed on a rota basis.
Providing holiday and relief cover of Lion House Reception

Health & Safety

Holding or committing to IOSH 4 day Managing Risk in the Workplace (Institution of Occupational Safety & Health) certification (or equivalent)
Carrying out Risk Assessments as within our Planned Maintenance Calendar and on request from the Places Manager
Carrying out DSE monitoring of all Group Employees as required
Managing the distribution of standing desks and other DSE equipment around the Group
Mange the H&S Training matrix, ensuring all areas have the correct compliant level of H&S Training around the business
First Aid, Fire Marshal, Manual Handling, DSE, COSHH etc
Testing fire alarms, emergency lighting and carrying out fire risk assessments and weekly checks.
Supporting fire drills and other H&S simulations as necessary
Other H&S duties as may be required.

Administration

Ensuring that all Places Team documentation is up to date and compliant with internal and external standards
Included All Policies and Processes.
Finessing processes within the Places function to enable service improvements, whilst ensuring that we remain compliant with legislation.
Providing updates of all H&S Policy changes
Providing updates on Places Team SharePoint pages to ensure all information is up to date and relevant
Raising and processing purchase orders via Work Day as and when required
Assist with the operation and maintenance of an effective filing system for the department.
Operating the Places Team Jira System and responding efficiently to requests, escalating any issues as appropriate.
Providing administrative support to enable the Places department to function effectively and efficiently and wit