Executive Assistant - Glasgow, United Kingdom - Russell Tobin

Russell Tobin

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Assistant
My client is a global, cloud-based software company, specializing in human capital management. Looking for an experienced Executive Assistant to support the Glasgow office

Role Description

Based in our Glasgow office your primary focus will be to provide efficient and pro-active support to a busy CMO.

The role will include a range of EA duties including diary management, extensive travel arrangements (when permitted), coordination of meetings, minute taking and other ad hoc tasks.

You need to have detailed knowledge of the Executive support function with excellent organisational skills and the ability to manage a demanding workload proactively, efficiently, and calmly under pressure.

A positive proactive attitude is a must for this role, and you will be able to build relationships with people at all levels of a major international organization.

Key Accountabilities

Complex diary management, requiring a high level of interaction with internal/external stakeholders to coordinate meetings
Liaising with international offices and maintaining relationships
Extensive travel arrangements including flights/hotels/ground transportation/visas/itineraries
Completing monthly credit card/cash expense reports and invoices as required
Attending weekly team meetings and taking minutes
Producing documents, briefing notes, reports, and presentations
Informing reception of all external visitors and booking meeting rooms

Personal Attributes

Excellent organisational/administrative skills
Able to multitask and prioritise, and work under pressure to tight deadlines
Exceptional attention to detail
Outstanding communication skills both verbally and orally
Intermediate/advanced knowledge of MS Office (Word/PowerPoint/Excel)
Experience of liaising with senior executives and the ability to articulate to all levels.

Rate/Salary:

Job Overview:

Location:
Glasgow, City of Glasgow-
Practice Area: Administrative