Administrator - Rochdale, United Kingdom - Rico Facilities Limited

Description

Rico Facilities is a dynamic and innovative company specializing in property maintenance & facility management in the social housing, residential and commercial sectors, we are dedicated to making a positive impact by providing comprehensive and integrated top-down solution for housing providers, local authorities & partners in the Greater Manchester area.

With a commitment to excellence, RICO stands out as a leading force in the industry bringing all aspects of maintenance and repairs under one roof.

• Senior leadership support: Provide comprehensive administrative support to senior leadership, including managing calendars, scheduling appointments, and handling correspondence.
• Maintaining and managing the CRM system 'Job Logic' and ensuring all maintenance jobs are logged correctly on the system and closed off on completion.
• Ensuring accurate Audit trail.
• Answering the office phone line and directing calls to the relevant person
• Organising engineers' appointments
• Supporting the finance team with invoicing
• Carrying out Adhoc tasks in and out of the office
• Attending meetings with senior leadership teams and taking minutes

• Schedule and coordinate internal and external meetings, ensuring all necessary materials are prepared and distributed.
• Record meeting minutes and follow up on action items as needed.

• Serve as a point of contact between internal/external stakeholders.
• Draft, proofread, and edit documents and communications on behalf of senior leadership.

• Maintain and organise confidential company files, databases, and records.
• Ensure accurate and uptodate documentation of important business information.

• Arrange travel itineraries, book accommodations, and manage travelrelated logistics.

• Organizational Skills: Exceptional organizational and multitasking abilities with meticulous attention to detail.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with all levels of staff and external contacts.
• Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable adapting to new technologies.
• Discretion and Integrity: Ability to handle confidential information with discretion and integrity.
• Initiative: Proactive and selfmotivated, with the ability to take initiative and work independently.
• Adaptability: Ability to thrive in a fastpaced environment and adapt to changing priorities.
• Problem-Solving: Strong problemsolving skills and the ability to think critically.
• Experience in a property manager role, admin or PA role is preferable but not crucial as training will be provided.

• Company events
• Company pension
• Free parking
• Onsite parking

• Monday to Friday

• Bonus scheme

• GCSE or equivalent (preferred)

• English (required)

• Driving Licence (preferred)