Ultrasound Administrator - Manchester, United Kingdom - The Christie NHS FT

The Christie NHS FT

Verified Company

Manchester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

DUTIES AND RESPONSIBILITIES Ultrasound:

Responsible for Ultrasound equipment maintenance contracts, and the associated database, currently approximately, £24 million worth of equipment, for both the NHS and Private Hospitals within the Northwest Region, this includes: 1.1 Preparing and checking engineering contracts for new equipment and the renewal of existing maintenance agreements [currently 850 Plus contracts] and liaising with ultrasound section manager.

1.2 Scheduling and coordinating visits for planned maintenance by liaising with equipment managers to maximize efficiency combining visits where possible.

1.3 Scheduling and Booking visits for planned maintenance by liaising with equipment users.

1.4 Liaising with manufacturers and customers in respect of collaborative ultrasound maintenance contracts to ensure appropriate manufacturer contracts are in place and services are delivered most effectively.

1.5 Dealing with issues associated with contracts and negotiating with, Business Managers, EBME Managers, Procurement personnel, Sonographers and Radiographers.

1.6 Maintaining communication and coordination of field engineers to ensure reported faults are dealt with in a timely and efficient manner.

1.7 Managing information relating to work conducted on the ultrasound equipment, inputting job sheets onto the database accurately and ensuring equipment files are kept up to date.

1.8 Continuously monitoring contract delivery, consulting with section leader and engineers to ensure all contracted commitments are complete.

1.9 Continuously monitoring unconfirmed active contracts and determine action to be taken to ensure confirmation and payment prior to work commitment with assistance from ultrasound section manager when required.

1.10 Managing invoices ensuring they are raised for maintenance contracts and ad hoc repairs when required. 1.11 Ensuring that invoices are raised for the charged activity of the department. 1.12 On occasions dealing with cash and cheques from sale of ultrasound equipment.

Preparing information for courses being run or attended by the Ultrasound group and consulting with relevant bodies to book accommodation.

With assistance from the General Office, ensures course fees are paid for in a timely manner and any monies forwarded to cashiers and receipts sent to applicants.

Preparing work procedures for area of responsibility to ensure continuity of efficient service delivery. Planning and organising own workload.

Conduct site visits for the purpose of equipment inventory checks (audits) to ensure up-to-date records and accurate pricing. This will include updating customer and manufacturer contact details.

General Office:

On occasions, as and when required, to perform the following duties: Ensuring sensitive and confidential information is dealt with in an appropriate manner.

CMPE deals with a wide range of professional, technical and medical staff both locally and within the NW Region and on occasions with patient enquiries.

Have good understanding of the processes for ordering and invoice purposes.

With assistance from other admin staff, helping to generate non-stock requisitions and call off orders, liaising with Requisition and Supplies and Stores and using Integra.

Complying with the Data Protection act when dealing with new staff references. Providing support to the ultrasound team in planning work schedules and office administration activities.

Taking minutes during team meetings and other meetings as required.